Admin Assistant - Ahmedabad, India - CEPT Research & Development Foundation (CRDF)

CEPT Research & Development Foundation (CRDF)

Verified Company

Ahmedabad, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Job Brief
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Roles and Responsibilities:

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Drafting memos, letters, faxes and forms
Assist in the preparation of routine scheduled reports
Develop and maintain a documentation and record keeping system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Overseeing the hospitality at CRDF
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Contribute to team effort by accomplishing related results as needed
Any other task as directed

Attributes:

Proven 12 years of experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
High School degree; additional qualification as an Administrative assistant or secretary will be a plus