Executive Assistant - Gurgaon / Gurugram - Oaknorth

    Oaknorth
    Oaknorth Gurgaon / Gurugram

    6 days ago

    Full time
    Description
    • 1. Have a calm, friendly and professional manner across all communication channels - phone, email, in person, etc. to all clients and staff
    • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients and guests
    • Connect the dots and demonstrate critical thinking
    • Pick up tasks as they come in; think on your feet
    • Promote and embody a collegial team culture
    • Be a good listener - someone who elicits and understands requirements readily
    • 2. Handle sensitive and confidential information with professionalism.
    • 3. Deliver and action all tasks assigned within a timely manner. Be reliable, understand timelines and ensure you can run things end to end:
    • Ongoing calendar management
    • Complex and global travel arrangements
    • All calls/emails/messages should be read as soon as it comes
    • 4. Be a gate keeper
    • Be very discreet as you will have access to highly confidential information; no meeting, data or personal information should be shared
    • Understanding scheduling quirks, knowing when to push back, and know what should be booked in the calendar and what shouldn t
    • Learn names and faces of all in OakNorth, including key global employees
    • Intelligent and alert; pick up on nuances and navigates difficult terrain with ease

    Job Requirements:

    • Bachelors degree or equivalent experience in a related field
    • Minimum of 5 years of experience as an executive assistant or in a similar role supporting senior executives
    • Exceptional organizational and time management skills with a keen attention to detail
    • Strong written and verbal communication skills
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
    • Ability to multitask and prioritize effectively in a fast-paced environment
    • Strong interpersonal skills and the ability to build relationships with stakeholders at all levels
    • Discretion and confidentiality in handling sensitive information

    Personal Attributes:

    • Exceptional administrative skills
    • Effective time management
    • Self-driven and motivated, with the ability to work independently with minimal guidance
    • Personal drive (proactive), flexible, creative (thinks out of the box), result-driven, responsible, curious, team player, and fast learner
    • Team player
    • Hands-on attitude, willing/capable of understanding the big picture
    • Ability to succeed in a culture where change and speed are part of daily work
    • Ability to prioritize and manage workflows and multitask
    • Ability to work in hybrid/in-office set up
    • If you have a passion for project and calendar management, along with the necessary skills and qualifications, we re excited to connect with you.

    Benefits & Perks:

    • Equity. We want people to have a stake in the business so that all our interests are aligned
    • Health Insurance for employee and dependents
    • Wellbeing and social events
    • Support causes that matter to you - Volunteering time off
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