R&d Executive Assistant - Bengaluru, India - Philips

Philips

Verified Company

Bengaluru, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Job Title:
R&D Executive Assistant

Philips is a global leader in health technology, committed to improving billions of lives worldwide and striving to make the world healthier and more sustainable through innovation.

Driven by the vision of a better tomorrow.

But it's not just what we do, it's who we are. We are 80,000, wonderfully unique individuals, with two things in common. An unwavering sense of purpose and a relentless determination to deliver on our customers' needs.

It's what inspires us to create meaningful solutions - the kind that make a real difference - when it matters most.

The world and our customers' needs are changing faster than ever before and while we are proud of what we do already, we know we can do more.

That's why we need you, to help us tackle increasingly complex challenges posed by ever evolving health and well-being needs.

In this role, your

Key responsibilities include:
Work closely with a
select set of leadership team to provide seamless support to the group. Management of complex calendars and scheduling, meeting prioritization, large scale meeting coordination. Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international as well domestic travel process.

Organize, execute, and assist with team activities and logistics (staff meeting agendas, all-hands meetings, quarterly on-sites/off-sites, and team social events).

Tracking and helping drive completion of key deliverables and following up on outstanding action items. Completing expense reports, maintaining schedules, plan and coordinate events.

Working knowledge of MS Word, MS Outlook and SharePoint. A terrific work ethic accompanied by an ever-positive, get-it-done attitude. Ability to take on increased responsibilities as the position advances. Exceptional written, verbal, and interpersonal communication skills. Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

Preferred Qualifications
Bachelor's degree or equivalent

Manages Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel. Coordinates and reconciles schedule conflicts with multiple executives, managers, customers, partners and suppliers.
Ensures conference room resources are maintained and available. Sets up MS Teams for Hybrid meetings.
For managers, coordinates and makes domestic and international business travel arrangements, and monitors ongoing logistics for all designated business travelers.
Plans and implements logistics for executive level internal/external events and meetings such as employee meetings, workshops, conferences, leadership events etc.
Assists management and team members to ensure timely and accurate compliance to Travel Policies;
Provides assistance to follow up with vendors, and for payments, e.g., for office purchases, and expenses related to events.
Provides assistance to maintain reports, presentations and organization charts.
Provides assistance to maintain SharePoint site as needed.
Supports other activities or special projects as required by management.

Skill Required

Excellent communications skills, both written and oral.
Ability to build strong relationships and manage multiple projects effectively.
Strong organizational skills, time management skills, and ability to work cooperatively as a team member.
Positive and proactive working attitude. High levels of integrity and discretion in handling confidential information.
Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks. Must be able to manage a list of actions and track them to completion.
Ability to quickly learn organizational structure and the objectives of the team.
Ability to work in an ambiguous environment.

You are a part of
Enterprise Informatics business in Philips. Enterprise Informatics is at the core of Philips Strategy.

To succeed in this role, you'll need a customer-first attitude and the Skills mentioned below.

Excellent communications skills, both written and oral.
Ability to build strong relationships and manage multiple projects effectively.
Strong organizational skills, time management skills, and ability to work cooperatively as a team member.
Positive and proactive working attitude. High levels of integrity and discretion in handling confidential information.
Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks. Must be able to manage a list of actions and track them to completion.
Ability to quickly learn organizational structure and t

How we work at Philips