Office Services Administrator - Gurugram, Haryana, India - McKinsey & Company
Description
Who You'll Work With:
- You'll work in Gurugram, Haryana as a part of McKinsey Global Capabilities and Services (MGCS) responsible for providing administration support for 24 hours x 7 days. The department is responsible for providing services related to corporate travel which includes managing hotel booking and international and domestic travel, office transport, office related procurement, events & conferences etc.
What You'll Do:
- You'll provide pickup and dropoff services for more than 800 employees and guide team members in scheduling pickups and dropoffs according to shift times to ensure no escalation.
- You'll have to ensure all mobile tab devices are in working condition and 100% compliance of cabs and drivers, as well as give special consideration to female security and track cabs with female employees.
- You will be responsible for managing the following reporting and administrative tasks listed below:
- generate various MIS reports on a daily and weekly basis and ensure proper verification of premium and employee transportation cab bills with the trip sheets and passing for payment after necessary deductions;
- creation of PO and Maintaining PO Trackers and accruals with preparation of monthly transport billing and charge back data;
- extension/renewal of transport agreements and maintaining monthly transport user subscription list;
- submit the verified/signed invoice to finance team to process the payment;
- follow up with finance team for ensuring timely payment to vendor;
- preparation of daily vendor distribution report and total transport cost.
Qualifications:
- 7+ years of experience in managing transportation in a corporate environment
- Proficient in transport software such as MoveInSync, Route Matic and be able to handle shifts independently
- Strong organizational and administrative skills
- Capability of handling sudden and multiple BCP situations
- Excellent interpersonal and presentation skills
- Proficient in MS Office software (e.g., Excel, Word, PowerPoint)
- Proven track record on coordinating housekeeping and cafeteria activities in corporate office
- Ability to work independently and manage multiple priorities/processes at the same time and prioritize effectively
- Performs well under pressure and meets deadlines effectively
- Resourceful and proven effectiveness working with vendors and suppliers
- Strong customer service orientation and outstanding customer service skills with ability to interact effectively at all levels
- Responsiveness to multiple (often ad hoc) requests and strong sense of urgency
- Possesses high energy, a "cando" attitude, a willingness to take initiative, and a proactive approach to practice and team support
- Flexibility to work longer hours during peak work periods
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