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    MIS Executive - New Delhi, India - VASA DENTICITY LIMITED

    VASA DENTICITY LIMITED
    VASA DENTICITY LIMITED New Delhi, India

    5 days ago

    VASA DENTICITY LIMITED background
    Description

    Job Title:
    Data Entry Operator - PurchaseOrder and Invoicing

    Location:
    Delhi Headoffice


    Department:
    Inbound Operations

    JobSummary:
    The Data Entry Operator - Purchase Order and Invoicing isresponsible for efficiently
    creating Purchase Orders (POs)based on incoming invoices and ensuring the timely submissionof
    invoices to the Accounts Department. This role alsoinvolves knowledge of Goods Receipt Note
    (GRN), managingthe inbound of received goods, and effective email communicationwith
    warehouses for goods receiving confirmation. Theideal candidate should have a minimum ofa
    bachelor's degree, a minimum of one year ofrelevant experience, strong attention to detail,
    excellentcommunication skills, and proficiency in emailcorrespondence.

    Key Responsibilities:

    PurchaseOrder Creation:
    Review incoming invoices and accuratelycreate Purchase Orders in accordance with
    company policiesand guidelines.
    Ensure that POs are created promptly andreflect the correct information.

    Invoicing andSubmission:
    Collect and organize invoices received fromsuppliers.
    Verify invoice accuracy and reconcile withPOs.
    Submit invoices to the Accounts Department withinestablished timelines.

    Goods Receipt Note(GRN):
    Maintain knowledge of Goods Receipt Note (GRN)processes.
    Coordinate with the receiving team to ensureaccurate GRNs are generated.

    Inbound GoodsHandling:
    Collaborate with the receiving team to ensurethe smooth handling and processing
    of inboundgoods.
    Assist in resolving any discrepancies or issuesrelated to received goods.

    Email Handling and WarehouseCommunication:
    Effectively manage and respond to emailcorrespondence related to purchase
    orders, invoices, andgoods receiving confirmation.
    Communicate with warehousesto confirm goods receipt and resolve anyrelated
    issues.

    Data Entry andAccuracy:
    Maintain a high level of accuracy whileperforming data entry tasks.
    Keep detailed records of allPOs, invoices, and related documents.


    Communication:
    Communicate effectively with suppliers,internal departments, and team members.
    Address andresolve any invoicing or PO-related inquiries.


    Qualifications:
    Bachelor's degree ina relevant field.
    Minimum of one year of relevantexperience in data entry and purchase order creationin
    the e-commerce or retail industry.
    Strongattention to detail and a high level of accuracy.
    Proficient computer skills, including data entry software,Microsoft Office, and email
    handling.
    Goodcommunication skills, both written and verbal.
    Knowledgeof Goods Receipt Note (GRN) processes is a plus.
    Abilityto work collaboratively in a fast-pacedenvironment.

    Working Conditions:
    Office-basedwork environment within the e-commerce operationsdepartment.
    Regular working hours with occasionalflexibility required to meet deadlines.
    May involveoccasional interaction with warehouses, or otherdepartments.
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