Account Executive - Vadodara, Gujarat, India - Paul Mason Consulting
2 weeks ago
Description
Summary of the position
Key accountabilities
Sales Ledger - Customer Sales Invoicing/Credit Control
By effectively managing customer sales invoicing through Sage and SharePoint, contribute to the smooth operation of our sales invoicing process and help ensure accurate records.
- Generate and process sales invoices accurately and in a timely manner using Sage accounting software.
- Verify sales orders, ensuring accuracy of pricing, quantities, and terms before invoicing.
- Collaborate with sales and revenue teams to resolve any discrepancies or issues related to invoicing.
- Maintain thorough documentation of all sales transactions and invoices for auditing purposes.
- Monitor accounts receivable and follow up on outstanding invoices to ensure timely payment.
- Address customer inquiries or concerns regarding invoices promptly and professionally.
- Utilize SharePoint to organize and manage sales documentation, including invoices, purchase orders, and contracts.
- Ensure proper categorization and tagging of documents for easy retrieval and access by authorized personnel.
- Troubleshoot and resolve any technical issues or errors encountered while using SharePoint for sales invoicing.
Purchase Order Processing
- Ensure that purchase orders include all necessary details, such as item descriptions, quantities, prices, and delivery instructions.
Purchase Ledger
- Process & post purchase invoices onto Sage.
- Ensure all invoices are covered by a relevant approved PO.
- Set up Sage payment runs.
- Reconciliation of Purchase Ledger with Nominal Ledger.
Employee Expenses
- Process, check and post expenses from Certify to Sage.
- Set up Sage payment runs.
Tracker Administration
- Process Tracker Admin changes as requested via Freshservice.
- Reject timesheets in Tracker as requested via Freshservice.
- Monitor onboarding & offboarding tickets on Freshservies and promptly actions employee tracker accounts.
Analysis
- Monthly analysis of selected Time Recording reports.
- Ad Hc analysis of other reports
Ad-hc
- Provide support and cover for other team members.
Skills and Experience | Essential
- Relevant qualification to bachelor's/master's degree in accounting and finance with equivalent work experience.
- Good understanding of accounting systems, and ideally end user experience of systems such as Sage 200.
- Good understanding of Excel, Word, Outlook.
- Good communication skills, able to read, speak and write well in English.
- Conversant with Basic Accounting Skills.
- Proficiency in customer sales invoicing with understanding of taxation & multicurrency invoicing.
- Basic knowledge of processes like accounts receivables, accounts payable, bookkeeping etc.
- Ability to work well as a team and contribute effectively towards team growth.
- Have strong selfmanagement, timemanagement, and personal organisation skills.
- Act with professionalism and integrity, demonstrating both selfconfidence and selfreliance.
- Credible to liaise with all levels of the organisation, and with external partners and clients.
Skills and Experience | Desirable
- Initiative and creativity with the ability to promote change positively and support individuals overcoming resistance.
Personal attributes
- Have a flexible approach and be energetic and committed.
- Be a starter finisher with a 'can do' attitude.
- Analytical skill for identifying, prioritizing, and selecting alternatives for a solution, and implementing a solution.
- Accountable & committed towards goals.
- Know your personal strengths and weaknesses and recognise these attributes in others.
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