Receptionist - Delhi, India - ChildFund International

ChildFund International

Verified Company

Delhi, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Job Title:

Receptionist
Division
Global Operations
Location
Delhi, India
Reporting to:
Officer, Administrative
Travel:
As per the job requirement
ABOUT US:

ChildFund strives to ensure that deprived, excluded, and vulnerable children have the capacity to improve their lives and become young adults, parents, and leaders who inspire lasting and positive change in their communities.

ChildFund promotes communities whose individuals and institutions participate in valuing, protecting, and advancing the worth and rights of children. ChildFund in India works in 85 districts across 15 States.

Through long-term partnerships and direct implementation, it annually reaches nearly 3 million children, youth, and their families from 3200 communities/villages.

ChildFund is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms.

Furthermore, ChildFund is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants.

ROLE SUMMARY:

The Receptionist will be responsible for effective communication and administrative support to the staff in the office. In addition, s/he will be assigned the responsibility of assisting the senior leadership in the organisation.

S/he will support the administration department in ensuring effective and efficient administrative systems and procedures towards smooth running of the operations, within organisational policies and compliance mechanisms.

DUTIES AND RESPONSIBILITIES:

Manage ChildFund India's front desk in professional manner,
Ensure telephone calls, mails and other communications are routed to the appropriate divisions/staff. Ensure followup as necessary.
Efficient and subtle management of the Country Director's schedules.
Manage calendar of the Country Director, including travel schedules, internal/external meetings and appointments.
Support in drafting briefings and background notes. Keep records of documents as may be required.
Followup and timely coordination of actions to be taken and collection of reports to the Country Director.
Collaborate with other departments, such as HR, in maintaining attendance register and absence management, as may be required.
Maintains security and telecommunications system.
Attend to ChildFund India guests/ visitors and provide a hospitable environment to them.
Maintain employees and department directories.
Ensure timely logistics for employees/ visitors/ guests as per the travel policy of the organization.
Maintain all travel itineraries, tickets and submit the statement of travel accounts to Finance. Ensure sufficient balance is available with the travel agents for all the accounts.
Maintain security of office by following procedures, monitoring logbook for vehicles, and issuing visitor badges.
Keep a safe and clean front desk area by complying with procedures, rules, and regulations and by supervising support staff.
Manage conference hall bookings as per the need of staff.
Ensure timely payment of rent, utilities, and services for assigned offices by timely submission of bills, invoices, travel claim forms etc.
Support Administration department in procurement of material.
Tracking of ARC's and AMCs for renewal process.
Keep office inventory updated from time to time, along with other related documents.
Coordinate with vendors and service providers to procure goods and services required by the office.
Maintain official registers such as inventory, stock, courier, and movements.
Any other task as maybe assigned by the supervisor.

QUALIFICATIONS/ EXPERIENCE/ SKILLS/COMPETENCIES:

Graduate with minimum 34 years of experience in operation and managing frontdesk
Knowledge of handling EPABX and multiple telephone lines.
Excellent interpersonal and communication skills.
Be an organized, team player, selfstarter and resultsoriented individual.
Excellent planning, organizational and problemsolving skills.
Strong communication skills (both verbal and written).
Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines.
Demonstrated highlevel interpersonal and crosscultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues.
Be gender sensitive with strong conviction and skills for the empowerment of excluded and disadvantaged children.

_Disclaimer:
This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
_

ChildFund is committed to safeguarding the interests, rights, and wellbeing of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for chil