Executive Assistant - Tharamani, Chennai, Tamil Nadu, India - Dexian DISYS

Description

Responsibilities:

• Will be responsible as Team Admin for Chennai TTS Tech Business Unit
• Manages day to day calendar(s) of senior management.
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
• May prepare and review materials and correspondence for meetings.
• Assist with creation/modification of presentations, spreadsheets, and other various documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Orders supplies and process invoices through Procure to Pay system.
• Process and followup on Virtual Requests.
• Assists in adhoc reports special projects as needed.
• Trains, coaches or guides other administrative staff when required.

Run The site Activities:

Ensure Seamless On-boarding (Virtual and Non-Virtual) of New Hires

Efficient handling of "Return To Site" activities like IT/ Asset Distribution and tracking


Admin support -

• Expense Claims
• Travel planning and booking.

Drive communication plan - organize and book quarterly Town-hall, Monthly leadership meetings, etc

• Visitor Planning & coordination
• Inventory / Stationery Management
• Office Management
• Onboarding and Off-Boarding (Risk and Compliance):
• Act as a Department Coordinator for Chennai TTS Tech to raise Access Card requests for New Hires
  Ensure Seamless On-boarding (Virtual and Non-Virtual) of New Hires:
• Timely cascade of compliance related communications
• Coordinate Exit process of the resignation cases & ensure timely closure
• Other risk and compliance related followup activities as required Qualifications

Job Types:
Full-time, Permanent


Salary:
₹400, ₹450,000.00 per year


Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Provident Fund

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Tharamani, Chennai,

Tamil Nadu:
Reliably commute or planning to relocate before starting work (preferred)


Education:

• Bachelor's (preferred)

Experience:

• Office management: 2 years (preferred)

Location:

• Tharamani, Chennai,

Tamil Nadu (preferred)


Work Location:
In person