Executive Assistant - Ghaziabad, India - Purbanchal Paper Mill LLP

Description

• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on a timely and efficient._

• Act as the point of contact between the MD and internal Team & Clients.

• Manage Phone Calls & appointments
• Delegation of all the tasks & followups
• Coordinating with the Internal Production, Dispatch & Factory Management team of the Company.
• Handle caller's Inquiries. Redirect calls as appropriate and take adequate messages.
• Managing the entire administration of the company.
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory

• Conduct sales meetings or any other meetings and keep minutes.
• Maintain Marketing agenda and assist in planning appointments, meetings, conferences and training etc.
• Monitor Company supplies and negotiate terms with vendors to ensure the most costeffective orders.
• Research work for the growth of the Company.
• Developing new systems and processes in the company as per the training
• Scheduling of Directors' Work and Appointments. Assist in Planning and Preparation of meetings, Conferences, and calls.
• Record keeping of all inward & Outwards documents.
• Taking Care of a Few Personal Requirements also Like, flight tickets, hotel arrangements, helping in managing mobile & Home Telephone Bills, Home Electricity Bills, Insurance Premiums & Few household Works as per time availability & Possibilities.
• Human resources Planning, Placement & Training
• The responsibilities can be reviewed or changed from time to time as per the guidance of reporting manager.

• Work experience as an Executive Assistant, Personal Assistant or similar administrative role.
• Must be 13 years of Experience in the same field.
• Degree in business administration or a relative field
• Proficient in MS Office & basic knowledge of Google Sheets
• Should have good oral and written COMMUNICATION skills.
• Excellent organizational and timemanagement skills
• Indepth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Integrity and confidentiality
• Smart & Dynamic willing and able to do multitask
• Easy Adaptability to Internal systems
• Familiarity with basic research methods and reporting techniques

• Cell phone reimbursement
• Commuter assistance
• Internet reimbursement

• Day shift

• Ghaziabad,

• Bachelor's (preferred)

• English (preferred)