Personal Assistant - Ahmedabad, India - Infinity Business Solutions

Infinity Business Solutions
Infinity Business Solutions
Verified Company
Ahmedabad, India

1 week ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

Key Responsibilities:

Calendar and Schedule Management:
Maintain the individual's calendar, scheduling appointments, meetings, and events.
Coordinate travel arrangements, including flights, accommodations, and transportation.
Anticipate and prioritize conflicting scheduling demands, making adjustments as necessary.


Administrative Support:
Draft, proofread, and edit documents, presentations, and reports.
Prepare meeting agendas, take minutes, and follow up on action items.
Conduct research and compile information for various projects and initiatives.
Maintain confidential files and records, ensuring their accuracy and accessibility.


Communication and Relationship Management:
Serve as a primary point of contact, gatekeeping and managing communication flow.
Screen phone calls, inquiries, and requests, handling them directly or redirecting as appropriate.
Build and maintain relationships with key stakeholders, including clients, colleagues, and partners.
Coordinate and liaise with internal and external parties on behalf of the individual.


Travel and Event Coordination:
Plan and organize domestic and international travel, including itineraries, visas, and accommodations.
Arrange logistics for events, conferences, and meetings, coordinating with vendors and participants.
Prepare necessary materials and documentation for travel and events.


Personal Assistance:
Provide personal support to the individual, such as managing personal appointments and errands.
Assist with personal projects, including household management, finances, and special requests.
Handle personal correspondence, ensuring confidentiality and professionalism.


Information Management:
Organize and maintain electronic and physical files, databases, and contact lists.
Manage information flow, ensuring timely and accurate dissemination of critical information.
Keep up-to-date with industry trends, news, and relevant topics for the individual's interests.


Skills and Qualifications:

  • Proven experience as a Personal Assistant or similar role.
  • Strong organizational and timemanagement skills.
  • Excellent verbal and written communication abilities.
  • Discretion and the ability to handle sensitive information with confidentiality.
  • Proficiency in office productivity tools (e.g., Microsoft Office, Google Suite).
  • Familiarity with travel and event coordination.
  • Adaptability and flexibility to handle changing priorities and work under pressure.
  • Attention to detail and a high level of accuracy.
  • Professionalism and the ability to maintain composure in challenging situations.
  • Problemsolving skills and the ability to make sound judgments independently.
  • Knowledge of industryspecific terminology and trends (if applicable).

Salary:
₹15, ₹20,000.00 per month


Schedule:

  • Day shift
  • Evening shift

Experience:

- total work: 1 year (preferred)


Language:


  • English (preferred)

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