Executive Assistant to - Noida, India - Hydrise Group of Companies

Description

The Executive Assistant provides high-level administrative support to the Managing Director with the day-to-day business of the organization including scheduling meetings and maintaining director's calendar, preparing correspondence, coordinating travel, other related functions.

• Maintains Director's appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.
• Prepares Director's mileage expense report.
• Conserves Director's time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls.
• Provides full administrative assistance to the Executive Director.
• Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files, and assists board members with Festival ticket requests and delivery.
• Maintains director, board and local government VIP lists; prepares and mails VIP correspondence, subscription and season brochures, and reception invitations.
• Assists local government leaders with performance ticket requests and delivery.
• Maintains personnel and customer confidence and protects operations by keeping information confidential.
• Prepare internal & external corporate documents for team members and industry partners.
• Scheduling meetings and appointments and managing travel itineraries.
• Arrange corporate events and support to Human Resource dept.
• Maintain an organized filling system of paper and electronic documents.
• Develop and sustain a level of professionalism among clients or investors.
• Typing letters, formatted, edited mail, and other documents.
• Make Google forms for evaluation meetings, virtual meetings.
• Maintain Managing Director calendar and diary, schedule meetings & make arrangements for the same.
• Any work as assigned by the Managing Director.
• Assisting & supporting the Human Resource department.
• Answered telephone calls, as well as screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.
• Welcomed and assisted guests in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Performing other administrative tasks, if required.

• Formal qualification in Personal Secretary, secretarial work, or related training.
• Minimum 35 years of experience as an Executive Assistant reporting directly to Managing Director.
• Exceptional ability to create a welcoming environment.
• Experience in answering and screening calls, as well as scheduling appointments.
• Advanced M.S. Office with an ability to become familiar with firmspecific programs and software.
• Excellent interpersonal and communication skills.
• Friendly & Professional demeanor.

• Health insurance

• Day shift

• Yearly bonus

• Noida ,

• Bachelor's (preferred)

• Personal assistant: 2 years (preferred)