Executive Assistant to CEO - Jaipur, India - Whitecollarorg

Description

Ensure statutory requirements are identified and met.

• Contribute to the overall development of GSL and its activities.
• Maintain and develop systems, procedures and records in line with the organization s policies and objectives.
• Ensure necessary records are maintained that can readily provide current, accurate and accessible information.
• Work within the framework of GSL s corporate plan as directed by the Managing Director.
• Support the Managing Director in the preparation and presentation of reports, proposals, budgets and related activities in servicing and developing contracts and relationships with stakeholders and partners.
• Support the Managing Director in the preparation of all documentation required for key decision making as required.
• Under the guidance of the Managing Director ensure GSL s corporate methods for monitoring and evaluating the effectiveness and impact of the company s strategic initiatives.

PERFORMANCE COMPETENCIES AND CRITERIA:

Working with the Managing Director and other staff to:

• Comprehensive administration duties in support of the Managing Director, board and senior management team.
• Arranging travel and accommodation for the Managing Director.
• Day to day planning and organization of the Managing Director s diary.
• Dealing with the Managing Director s post and correspondence.
• Set up meetings and appointments, organizing venues and hospitality for visitors etc.
• Take responsibility for the ordering of stationary and office supplies.
• Service the board including the production of agendas, minutes and key papers.
• Document minutes of all meetings as directed by the Managing Director.
• Undertake mailings and communication as directed by the Managing Director.
• Set up and maintain the integrated electronic and paper based filing systems.
• Work with the communications team to maintain and develop databases and mailing lists to ensure they are current and up to date at all times.
• Maintaining the company s records in appropriate manner.
• Any other duties appropriate to the post.

REQUIREMENTS/QUALIFICATIONS:

Applicant must be able to demonstrate understanding, experience and ability as follows:

Essential

• You will have demonstrable experience of working in a similar role at a comparable level in a company.
• Have an understanding of the requirements and implications of working to a Managing Director.
• IT literacy; experience of Word, Excel, PowerPoint, Google drive, access database software etc.
• Excellent administration and secretarial skills.
• An understanding of the statutory responsibilities of running a company.
• Excellent verbal and written communication skills.

Job Types:
Full-time, Regular / Permanent


Salary:
₹11, ₹56,074.64 per month


Schedule:

• Morning shift

Ability to commute/relocate:

• Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (required)

Experience:

- total work: 5 years (preferred)


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