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    Executive Secretary @ IMV - Mumbai, India - Accor

    Accor
    Accor Mumbai, India

    7 hours ago

    Accor background
    Full time
    Description

    Company Description

    Our commitment to Diversity & Inclusion:
    We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

    Do what you love, care for the world, dare to challenge the status quo #BELIMITLESS

    Job Description
  • Ensure that the day-to-day administrative needs of the department are fulfilled.
  • Perform the duties within the framework defined by the norms of the Company and within the Hotel's internal regulations.
  • Keep confidential information CONFIDENTIAL.
  • Responsible for rendering secretarial and clerical services for the General Manager as required.
  • To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.
  • To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc.
  • To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
  • To open and dispatch mail that relates to the department.
  • To maintain office supplies stock.
  • To keep acquainted with the General Manager's activities in order to assist in discerning priorities.
  • Input data into computer system as required.
  • To arrange appointments for the General Manager, reminds him of appointments and meetings and maintains outlook calendar.
  • To handle incoming/ outgoing telephone calls.
  • To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc.
  • To control and monitor the in-house transportation records, reports, maintenance record as well as to follow up the attendance and request for overtime of the drivers.
  • To file and maintain the files.
  • To create self-appearance both on the telephone and in person with an excellent image of the hotel
    • Qualifications
  • Bachelor Degree in any field
  • Minimum of one year of relevant experience in the hotel industry.
  • Strong user knowledge of Microsoft Outlook, Microsoft Office