- Review/screen incoming correspondence and ensure routing to responsible officer, attaching background documents and highlighting areas requiring action; draft replies on general and administrative matters; ensure outgoing correspondence and reports conform to WHO standards; develop tracking tools to follow up target dates and deadlines
- Assist in initiating and monitoring, using ERP programme and other softwares, prepare contracts for Consultants including initiating Stellis requisitions, Agreements for Performance of Work (APW)
- Initiate requisitions for goods procurement and record receipt of deliverables
- Assist / coordinate in preparing letters of invitation, cost estimates, preparing travel requests, flight and hotel reservations, security clearances for official travel, ensure logistic arrangements for smooth conduct of the meetings/workshops in the office and outside venues
- Schedule unit meetings and prepare minutes.
- Assist in preparation of financial obligation documents, ensuring availability of funds, and monitoring of budgetary implementation and workplans.
- Obtain briefing and prepare background materials for meetings, seminars, workshops, etc., and ensure complete documentation is provided to the unit staff attending the meeting
- Maintain and organize electronic filing/documentation of the Unit/Department.
- Perform other related duties as assigned, including replacing and backstopping for others as required.
- Completion of secondary school education.
- For G.4, at least 3 years' of relevant experience , and;
- For G.5, at least 5 years' of relevant experience in secretarial/clerical/administrative work
- Thorough knowledge of modern office procedures and practices.
- Ability to draft standard correspondence;
- Ability to handle work in a timely and accurate manner with tact and discretion, as required.
- Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training
- Work is performed in normal working environment. Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook etc.) and standard office equipment.
- Expert knowledge of English language.
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General Service Roster for Temporary Team Assistant - NewDelhi, India - World Health Organization
Description
Job Description
Description
–>
Under the direct supervision of 1st level supervisor, and broad guidance of Director, WHE, and in collaboration with the Administration team, the incumbent provides support in the following areas:
Education Qualifications:
Essential:
Experience:
Essential:
Functional Knowledge and Skills:
Other skills (eg. IT):
Language:
Source:
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Experience:
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