Office Assistant - Coimbatore, India - HI - TECH VALUERS LLP

HI - TECH VALUERS LLP

Verified Company

Coimbatore, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Position Overview:
The Office Assistant plays a crucial role in ensuring the smooth and efficient operation of the office environment.

This position involves providing administrative and clerical support to various departments and employees, assisting with daily tasks, and contributing to the overall organization of the workplace.

The Office Assistant is a key team member who helps maintain a productive and organized atmosphere.

Responsibilities:

Administrative Support:
Answer and direct incoming phone calls, take messages, and respond to inquiries in a professional and friendly manner.
Greet and assist visitors, clients, and employees upon their arrival to the office.
Manage and maintain office supplies, ensuring their availability and replenishment as needed.
Assist with scheduling appointments, meetings, and conferences, coordinating calendars, and sending reminders.

Prepare and organize documents, reports, presentations, and other materials as required.
Maintain filing systems (both physical and digital) to ensure documents are easily retrievable and organized.

Data Entry and Record Keeping:
Accurately enter and update data in databases, spreadsheets, and other software tools.
Help maintain records related to office activities, expenses, and inventory.

Coordinate communication between different departments and team members.

Supporting Office Operations:
Assist in coordinating office events, meetings, and celebrations.
Help with the setup and maintenance of office equipment, ensuring they are functional and well-maintained.
Collaborate with IT support for any technical issues or equipment needs.

Organization and Maintenance:
Ensure the office environment is tidy, organized, and presentable at all times.
Arrange for necessary repairs and maintenance services in the office space.

Miscellaneous Tasks:
Assist with special projects as assigned by supervisors or management.
Provide general support to various departments and employees as required.

Qualifications:

High school diploma or equivalent; additional education or certification in office administration is a plus.
Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint) and familiarity with basic computer operations.
Strong organizational skills and attention to detail.
Excellent communication skills, both written and verbal.
Ability to handle multiple tasks and prioritize effectively in a fastpaced environment.
Professional demeanor and positive attitude.
Problemsolving skills and the ability to adapt to changing situations.
Prior experience in office administration or a similar role is beneficial but not always required.

Salary:
₹10, ₹15,000.00 per month

Schedule: