Executive Assistant to CEO - Noida, Uttar Pradesh, India - Ofis Spaces Private Limited

Ofis Spaces Private Limited

Verified Company

Noida, Uttar Pradesh, India

3 days ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

The Executive Assistant to the Founder is responsible for providing comprehensive support to the Founder, CEO, Board of Directors, and Executive Team and managing the organisation's office operations.

Provide sophisticated calendar management for the Founder. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to the Board of Directors.

Arrange and handle all logistics for Board meetings and events:
schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes

Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
Complete a broad variety of administrative tasks that facilitate the Founder's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Founder, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Founder's style and organization policy.
Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization, to meet their current and future information needs. Supervise IT consultants. Prepare budget recommendations.
Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
Provide event management support as requested.
Provide hospitality to all guests and help to create a welcoming environment.
Answer main phone line and respond to inquiries.
Process and distribute daily mail.
Invest in building long-lasting relationships both externally and internally.
Other projects/duties as assigned for the overall benefit of the organization.