Meeting Planner - Bengaluru, India - American Express Global Business Travel

American Express Global Business Travel
American Express Global Business Travel
Verified Company
Bengaluru, India

1 month ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

The Meeting Planner role focuses on the delivery of quality meeting planning and execution services for a variety of clients as part of an end-to-end management solution.

Whilst the role primarily focuses on the logistic management, there may also be the need to provide creative support.


RESPONSIBILITIES
Operational Delivery

  • Ongoing key operational client contact act as the key client contact for program including proposal creation and presentation, contracting, regular WIP reviews, ongoing engagement and escalation as needed
  • Ongoing Leadership and Management of support teams and/or coordinator(s) to delivery best results
  • Source, Negotiate, Contract and Manage all vendors / suppliers for the meeting on client's behalf and ensuring quality services at efficient rates
  • Build and Manage critical path for event(s) including key dates internally and externally
  • Build, design and manage all aspects of the program (food and beverage, activities, transport, theming etc.)
  • Attendee Management and associated aspects (initiations, itineraries, rooming lists, special needs, dietary requirements, attendee communications etc.)
  • Coordinate, or manage, the air ticketing team for the event for seamless operations and client facing engagement
  • Facilitate all supplier payments including regular reporting on fund movements
  • Create and Manage the initial, negotiated, working and final budgets throughout the program in an accurate and timely manner
  • Proactive management of event, and account, profitability
  • Full financial reconciliation post event within defined SLA parameters
  • Meet all deliverables and SLA's, both internally and externally
  • Understand and be compliant with all American Express policies

Requirements - Mandatory:

  • Minimum of 5 years proven event management experience
  • Ability to work within budgetary parameters, meeting critical deadlines, and prioritise multiple projects simultaneously
  • Excellent communication skills, written, oral and interpersonal are essential with ability and present and engage at a senior stakeholder level
  • Ability to work with the corporate clients to develop programs, including destination selection, site inspections, negotiations, costing and onsite management through final billing
  • Ability to reestablish and develop business from within existing client streams
Location

India - Karnataka - Bangalore


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