Finance & Admin Assistant - Karnal, India - CIMMYT
Description
We are seeking for a dynamic, and self-motivated professional with excellent organizational and people skills for the position of Finance & Admin Assistant.
The position will be based in Karnal, India.The main responsibilities of this position will be:
- Timely updating of financial records in accounting software
- Maintain/archiving the vouchers and related documents like records for cash, receipts and payments.
- Ensure timely payment to vendors, staff advances and claims.
- Prepare Bank Reconciliation Statements and other reconciliation on a monthly basis.
- Ensuring full compliance with regard to IT Act, PF, GST, labor Act etc.
- Timely closing of books and submission of closing documents to Delhi office.
- Execute monthend checklist and controls.
- Guide staff members for the procedures to be adhered as per the finance policy.
- Handling and updating monthly petty cash.
- Establish and maintain system of internal controls over financial reporting and compliance.
- Manage internal and external audits. Ensure implementation of audit recommendations.
- Liaison with local bank & other authorities.
- Timely submission of Fund Request to Delhi office.
- Maintain ARL/TAG ID/Pictures and update FAR on quarterly basis.
- Disposal of fixed assets
- Keep update Insurance tracker.
- Monthly review of log books for vehicles.
- To prepare and review the quotes and comparative statements before sending the same to Delhi office for issuance of Purchase Order.
- To prepare and review/verification the Labour bills/addendum/attendance/EPF/ESIC and other supporting documents before sending the same to Delhi office for processing the payments and vendor coordination as & when required.
- Support the hub team for daytoday admin and logistic work for different projects including need based support for events organized in the field
- Support in HR activities like attendance/leave records/interview/training arrangements etc.
Requirements:
- Bachelor Degree preferably in Commerce/ business management with 3 years of experience on NGO accounting.
- Demonstrated ability to work in a team and sound communication skills to effectively communicate within and outside the organization to collect and consolidate relevant financial data.
- Knowledge on the general financial policies, procedures, vendor management, compliances.
- Well versed with Quick Books, MS Office packages and other related software packages
- Flexibility and willingness to work on a range of tasks.
- Ability to learn quickly and flexibility to adapt to changing needs.
- Knowledge of Income Tax and other compliance is added advantage.
- Ability to work independently, has a sense of responsibility and initiative.
- Ability to organize and prioritize work.
- Must exhibit organizational competencies like teamwork, creative thinking, client orientation and communication.
Sunday, November 19, 2023.
CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender **equality teamwork, and respect for diversity.
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