Front Office Executive Admin - Darjiling, India - Sagar Group of Hotels

Description

We are looking to hire a dynamic capable and friendly front office assistant cum data entry specialist to join our company's administrative department.

In this role, you'll be responsible for answering incoming calls, scheduling appointments, welcoming visitors, entering client information into our electronic storage system, updating existing entries, and organizing hard copies of information appropriately.

To ensure success as a data entry specialist, you should possess experience in office administration, the ability to communicate with members of the public, display impeccable organizational skills and experience working with a variety of databases.

Ultimately, a top-notch Front office exec cum data entry specialist should be capable administrators who make visitors arriving at the reception area feel welcome and also have a razor-sharp eye for detail and excellent knowledge of data management.

• Reporting to management and performing administrative duties. Answering telephone calls, as well as screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.
• Welcoming and assisting visitors in a friendly and professional manner. Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Keeping the reception area tidy and observing professional etiquette.
• Collecting and digitizing data such as invoices, canceled bills, client information, and financial statements.
• Maintaining a detailed and organized storage system to ensure data entries are complete and accurate.
• Keeping a record of hard copy data such as invoices, inventory checklists, and other financial documents.
• Establishing data entry standards by continually updating filing systems to improve data quality.
• Addressing data inconsistencies by working with administrative staff to locate missing data.
• Attending to data queries and reporting any major data errors to management.
• Adhering to best data management practices and maintaining a high standard of accuracy and efficiency.

• Minimum 6-7 years of experience in hospitality & management.
• Should hold a Degree or Diploma in Hotel Management.
• Must have knowledge of computer & IDS.
• Minimum education graduation.
• Typing speed 40 words per minute
• Excellent knowledge of data entry software.
• Exceptional organizational skills, a keen eye for detail, and the ability to spot errors with accuracy and efficiency.
• Good communication skills and the ability to collaborate with staff members.
• Solid time management skills and the ability to prioritize tasks.
• Excellent communication in Hindi, English & vernacular languages.
• Excellent typing skills and experience working with Windows, Microsoft Office, Microsoft word, Microsoft Excel & power point.

• Day shift

• Bachelor's (preferred)