Back Office Executive - Bengaluru, India - K.V. Narendra & Associates

Description

Key Responsibilities:


Personal Assistance:

Act as a reliable point of contact for the executive, handling personal matters, and providing support with various day-to-day tasks as needed.

Client Management:
Engage with clients professionally and courteously, maintaining positive relationships and ensuring their needs and inquiries are addressed promptly.


Scheduling Meetings:
Efficiently manage the executive's calendar, scheduling meetings, conference calls, and appointments while coordinating with internal and external stakeholders.


Updating Status Reports:
Prepare and maintain status reports, progress updates, and project summaries to keep the executive informed and facilitate decision-making.


Booking Appointments:
Arrange appointments for the executive, including medical visits, business engagements, and personal commitments.


Calendar Management:
Regularly review and adjust the executive's calendar to accommodate changing priorities and ensure optimal time management.


Payment of Bills:
Oversee the payment of bills, invoices, and expenses, ensuring accuracy and timely settlement.


Setting up Reminders:
Utilize various tools and systems to set up reminders for important dates, deadlines, and commitments, preventing any oversight.


Coordination of Tasks:

Work closely with other team members to facilitate seamless coordination of tasks, projects, and deadlines on behalf of the executive.

Travel Arrangements:
Assist with travel planning, including booking flights, accommodations, transportation, and organizing travel itineraries.


Confidentiality:
Handle sensitive information with utmost confidentiality and discretion.


Problem Solving:
Proactively identify potential issues and challenges, devising solutions and implementing improvements to enhance efficiency and effectiveness.


Qualifications and Skills:

• Proven experience as an Executive Assistant or similar administrative role, preferably in a personal assistance capacity.
• Excellent organizational and time management skills to handle multiple tasks and priorities.
• Strong written and verbal communication abilities, with exceptional interpersonal skills.
• Proficiency in using productivity tools such as Microsoft Office, Google Workspace, and calendar management systems.
• High level of attention to detail and accuracy in all aspects of work.
• Ability to maintain a professional demeanor under pressure and in challenging situations.
• Discretion and trustworthiness when handling confidential information.
• Flexibility and adaptability to accommodate changing priorities and evolving business needs.
• Prior experience in client management or customer service would be a plus.

Job Types:
Full-time, Permanent


Salary:
₹10, ₹15,000.00 per month


Benefits:

• Flexible schedule

Schedule:

• Day shift
• Weekend availability

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Bangalore, Karnataka: Reliably commute or planning to relocate before starting work (preferred)

Education:

• Higher Secondary(12th Pass) (preferred)

Experience:

- total work: 1 year (preferred)


Work Location:
In person