- Monitoring of Housekeeping related activities
- Arrangement of all consumables and supplies for Client / any visits
- Preparing the Daily/Weekly and Monthly reports
- Interacting with the service & supply vendors.
- Undertake daily facility rounds and find out snags and raising proactive tickets for the same
- Effectively manage service provider teams to ensure an on time deliverable system.
- Routinely Inspect all services to ensure performance measures are being maintained and make the service score cards.
- Indenting the requirements with suppliers.
- Pest control management.
- Indoor plant management
- Conduct weekly physical inventory for stock management and raise IMT requests
- Monitoring Corrigo tickets for closure.
- Track vendor staff attendance
- Coordinate & support office renovation and refurbishment activities
- Support Asst. Facility manager to forecast the regular & monthly spends for the month and adhere to the same
- Support in procurement process for regular and ad hoc soft services activities
- Keep a track of contract renewals and support Asst. Facility manager for the renewal process for principle vendors
- Coordinate with the vendors to receive monthly invoices on time.
- Coordinate for quarterly NDCs for principle and non principle vendor.
- Provide a training to the onsite team equipments procedure & implementation
- Recommend continuous quality improvement practices
- Training for vendor staff to be planned on monthly basis
- Proactively engage stakeholders to ensure that on site clients expectations are met though high levels of customer service
- Build and develop effective client / stakeholder relationships across multiple levels of the organization
- Proactively understand the customers/ employees needs and act on them before being requested
- Maintain high standards of housekeeping of facility
- Improvements in the office aesthetics and operations as per need
- Accurate billing and invoicing
- Adherence to the monthly forecast
- Invoice management.
- Work on getting quotations as per site need
- Sharing indents for monthly material supply
- Zero out of stock situation
- Collecting all documents from the vendor for compliance audit
- Developing interesting & fun user engagement activities
- Signage / Poster making for site awareness.
- Managing ad hoc vendors.
- Compliance with service provision as detailed in the contract.
- Compliance with the Health and Safety responsibilities.
- High Customer Satisfaction rating as measured in regular surveys.
- Compliance with Best Practice documentation.
- Pursue continuous improvement
- Reporting requirement
- Prepare and collate IFM reporting as required and on a timely basis.
- Prepare and collate Finance report as required and on a timely basis.
- Prepare, track vendor cost as required for reporting.
- Any Graduate with 2+ yrs of min exp in facility management
- Personal Effectiveness
- Provide an effective contribution to the teams delivery.
- Contributes via regular feedback, to the overall performance of the delivery team.
- Works towards individual targets, monitor and manages individual performance.
- Proactive and self-starter & Team player.
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Facility Executive, Soft Services - Hyderabad / Secunderabad, Telangana - Jones Lang Lasalle Property Consultants

20 hours ago
Description
Responsibilities
Client/Stakeholder Management
Finance Management
Procurement & Vendor Management
Other Key Activities
Key Performance Measures
Requirements
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