Project Assistant - Ahmedabad, Gujarat, India - Coca-Cola

Coca-Cola
Coca-Cola
Verified Company
Ahmedabad, Gujarat, India

1 week ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description
KEEP UP-TO-DATE SUPPLIERS & AGENCIES DATA BASE. COORDINATE INFORMATION AND REFRESHMENT WITH TEAM

  • SCHEDULE MEETINGS INSIDE AND OUTSIDE THE OFFICE: PREPARE ANY DOCUMENTATION WHICH MAY BE REQUIRED AND DEAL WITH NECESSARY CATERING OR OTHER practical arrangements.
ASSISTING WITH THE ORGANIZATION OF TEAM MEETINGS AND OTHER AD HOC TEAM/COMPANY EVENTS.

WHEN TEAM MEMBERS ARE UNAVAILABLE, ACT AS FIRST POINT OF CONTACT FOR REQUESTS AND QUERIES, MAINTAINING THE APPROPRIATE LEVEL OF CONFIDENTIALITY

  • OPEN AND DISTRIBUTE INCOMING MAIL, SCREEN TELEPHONE CALLS AND TYPE AND PROOF CORRESPONDENCE
  • ORGANIZE TRAVEL FOR TEAM MEMBERS MANAGING AGENDAS, FLIGHT/TRANSFER ORGANIZATION AND HOTEL BOOKING. SUGGEST MOST APPROPRIATE FARES AVAILABLE, ACCORDING TO TCCC POLICIES
  • LIAISE WITH THE FINANCE DEPARTMENT TO SOLVE ANY BUDGET/ACCOUNTING ISSUES WHICH MAY ARISE IN THE EXPENSES ADMINISTRATION PROCESSES.
  • ENSURE TIMELY ISSUE OF PO AND CONTROL THE PROCESS IN SAP UNTIL THE FINAL CLOSING, ACCORDING TO TCCC PROCEDURES.
  • FORGE GOOD WORKING RELATIONS WITH OTHER ADMINISTRATIVE STAFF ACROSS CPSLA, LCBU, SLBU AND SUPPLIERS
  • Builds effective capability of and efficiency in the System by analyzing and interrogating current state and leading alliances between key stakeholders
Works under general direction and mínimal supervision; plans, schedules, and arranges own activities

Work is reviewed for soundness of judgment and accuracy


Skills
Documentations; Scheduling Meetings; Expenses; Budgeting; Office Administration; organization; Analytical Thinking; Team Meeting; Agendas; Accounting; Finance
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