Executive Administrative Assistant - Bengaluru, Karnataka, India - CSG

CSG

Verified Company

Bengaluru, Karnataka, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Full time

Description

Essential Job Responsibilities:

Provide highlevel, administrative support to executive team members; handling highly sensitive information with discretion, tact, and trustworthiness.
Proactively manage and maintain complex and dynamic calendars and travel itineraries (calls, meetings (internal & externalfacing), video, conferences, business meals, interviews, domestic and international travel, transportation, hotels, passports, and visas).
Manage the daytoday administrative functions for assigned executives (i.e. processing expense reports, preparing materials/presentations for meetings, coordinating executive meetings and offsites, and etc.)
Fulfill incoming requests, resolving scheduling conflicts and prioritizing competing needs with little to no supervision.
Interface with executive team members and key stakeholders on all key projects and initiatives.
Coordinate logistics for executive team visitors/clients using discretion and professionalism in all communications.
Prepare visa documents for any travel to and from India
Manage Brand store vendor
Arrange Logistics for employee meet ups in various cities
Any adhoc work required for India location management

Professional Working Behavior

This role is accountable for professional working behavior to include: building and maintaining constructive working relationships, implementing proactive and concise communication, acting as a resource to colleagues, and engaging in collaborative thinking and problem solving while demonstrating CSG's Competencies and Core Values.

Minimum Requirements

4+ years' experience as an Executive Assistant supporting VP in a fastpaced and growing company
Bachelor's degree or the equivalent work experience
Advanced MS Office Suite skills including Outlook
Ability to think proactively, forwardly, and leverage resourcefulness and creativity when solving problems
Excellent written, verbal, and nonverbal communication skills
Experience with arrangement of complex schedules and logistics across multiple time zones
Ability to multitask, manage priorities, and accurately set expectations while balancing multiple initiatives
Outstanding time management skills and attention to detail
Strong planning, project management, organizational and analytical skills
Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
Expectation of complete confidentiality on all business matters
Ability to effectively communicate and collaborate with a diverse range of people and job functions

Location(s):
IN.Bangalore.
Office