Executive Assitant - Gautam Budh Nagar, India - Soltee by Sulakshana Monga

Soltee by Sulakshana Monga

Verified Company

Gautam Budh Nagar, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

The role of the Executive Assistant to the Creative Head of a couture label is a pivotal one that involves providing comprehensive administrative and organizational support to ensure the smooth operation of the creative department.

This position requires a high level of professionalism, discretion, creativity, and the ability to work effectively in a fast-paced and dynamic environment.

Responsibilities:

Calendar Management:
Manage the Creative Head's schedule, including meetings, appointments, and events.
Coordinate internal and external appointments, considering time zones and travel logistics.

Travel Coordination:
Arrange and coordinate travel itineraries, flights, accommodations, and transportation for the Creative Head.
Ensure that all travel arrangements are well-organized and aligned with the Creative Head's schedule.

Meeting Support:
Prepare agendas, materials, and presentations for meetings and presentations.
Attend meetings, take minutes, and follow up on action items as needed.

Project Assistance:
Assist in managing and tracking creative projects, ensuring deadlines are met.
Collaborate with the creative team to gather and organize project-related information.

Event Management:
Coordinate and manage events, fashion shows, exhibitions, and other creative-related activities.
Liaise with vendors, partners, and stakeholders to ensure successful event execution.

Research and Analysis:
Conduct research on industry trends, competitors, and market insights to support the creative decision-making process.

Administrative Tasks:
Prepare expense reports, manage invoices, and handle other administrative tasks.
Maintain filing systems and digital databases, ensuring easy access to relevant information.

Confidentiality:
Handle sensitive information and maintain the highest level of confidentiality.

Creativity Support:
Collaborate with the Creative Head on brainstorming sessions and idea generation.
Assist in developing mood boards, presentations, and visual materials.

Relationship Building:
Build and maintain relationships with internal team members, clients, partners, and stakeholders.

Priority Management:
Assess and prioritize tasks and requests to ensure the Creative Head's time is used effectively.

Flexibility:
Be adaptable and willing to assist with various tasks as needed in a dynamic creative environment.

Qualifications:

Bachelor's degree or equivalent relevant experience.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficiency in office software and tools (Microsoft Office, Google Workspace, etc.).
Creativity and an understanding of the fashion and couture industry.
Ability to multitask and manage competing priorities.
Discretion and ability to handle confidential information.
Previous experience in a similar role or the fashion industry is a plus.

Salary:
₹11, ₹22,014.88 per month

Ability to commute/relocate: