Executive Assistant - Mumbai, Maharashtra, India - C.H. Robinson

C.H. Robinson

Verified Company

Mumbai, Maharashtra, India

3 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

The Executive Assistant will provide professional level administrative and project management support to executives at C.H. Robinson.

In this position, the Executive Assistant will be responsible for full calendar management, presentation and document preparation, travel scheduling and project coordination with strong attention to detail and a high-level of professionalism.

In this critical role, the Executive Assistant will also communicate and coordinate with a wide variety of external and internal stakeholders at a variety of levels, oftentimes as the first impression and point of contact for executives.

DUTIES AND RESPONSIBILITIES
The duties and responsibilities of this position consists of, but are not limited to, the following:

Manages all aspects of the executive's daily, weekly, monthly and annual calendar which includes calendar scheduling, time management, agenda preparation and meeting room bookings
Books and coordinates all travel details including preparation of detailed travel itinerary for the executive
Creates, develops and collaborates on presentations for board, leadership, department and customer meetings
Helps manage projects and initiatives ensuring timelines are met, the correct audiences are involved, and resources are allocated appropriately
Organizes, prioritizes and summarizes data, materials and information for the executive's review
Maintains all records, reports and files for the executive in an organized manner
Assists with completing and filing of expense reports
Creates and maintains documentation of standard operating procedures
Provides phone and ad hoc support, as needed
Remains confidential and uses extreme discretion with sensitive company information
Stays abreast of and implement emerging ideas that can be incorporated into operational responsibilities
Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group
Other duties or responsibilities as assigned according to the team and/or country specific requirements

QUALIFICATIONS

Minimum 4 years of professional experience
Minimum 2 years of experience supporting an executive

Preferred:

Bachelor's degree from an accredited college or university
Advanced proficiency in Microsoft Office Suite of programs
Professional, serviceminded and goes above and beyond to assist others
Organized and detailoriented; strong ability to prioritize and manage multiple tasks and responsibilities
Acts with a sense of urgency, is solutionsoriented and proactive in identifying and bringing forth new ideas
Ability to influence and effectively work with others throughout the organization
Exceptional written and verbal communication; communicates effectively with all levels in an organization
Thrives in a fastpaced environment with last minute requests and changing and competing priorities
Effective at building and developing relationships; strong collaborator and team player
Values a diverse and inclusive work environment

Your Health, Wealth, and Self
Your total wellbeing is the foundation of our business, and our benefits support your financial, family and personal goals.

We provide the top-tier benefits that matter to you most, including:

Group Mediclaim Policy (GMC)
Group Personal Accident (GPA) policy
Covid19 related coverage and reimbursement
Employee State Insurance Corporation (ESIC)
Group Term Life (GTL) Insurance Plan for employees
Employee Stock Purchase Plan (ESPP)
Investment Declaration & Flexi Benefit Plan
Variable Pay based on position
Flexible work arrangements
Paid Privilege, Casual and Sick Leaves
Paid Maternity & Paternity Leaves
Paid Compassionate Leaves
Paid Public Holidays
Paid time off to vote
Reward & Recognition Program
Wedding Allowance
Special Mobility Assistance
Employee Wellness Initiatives
Plus a broad range of career development, networking, and teambuilding opportunities

Equal Opportunity Statement

Why Do You Belong at C

H Robinson?:
C.H. Robinson solves logistics problems for companies across the globe and across industries, from the simple to the most complex.

With $22 billion in freight under management and 19 million shipments annually, we are one of the world's largest logistics platforms and rank in the FORTUNE 200.

We've been an innovator in logistics for over 100 years. Our global suite of services accelerates trade to seamlessly deliver the products and goods that drive the world's economy.

With the combination of our multimodal transportation management system and expertise, we use our information advantage to deliver smarter solutions for more than 90,000 customers and 450,000 contract carriers on our platform.

Our technology is built by and for supply chain experts to bring faster, more meaningful improvements to our customers' businesses.