Executive Assistant - Mumbai, Maharashtra, India - C.H. Robinson

C.H. Robinson
C.H. Robinson
Verified Company
Mumbai, Maharashtra, India

1 month ago

Deepika Kaur

Posted by:

Deepika Kaur

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Description
The Executive Assistant will provide professional level administrative and project management support to executives at C.H. Robinson.

In this position, the Executive Assistant will be responsible for full calendar management, presentation and document preparation, travel scheduling and project coordination with strong attention to detail and a high-level of professionalism.

In this critical role, the Executive Assistant will also communicate and coordinate with a wide variety of external and internal stakeholders at a variety of levels, oftentimes as the first impression and point of contact for executives.


DUTIES AND RESPONSIBILITIES
The duties and responsibilities of this position consists of, but are not limited to, the following:

  • Manages all aspects of the executive's daily, weekly, monthly and annual calendar which includes calendar scheduling, time management, agenda preparation and meeting room bookings
  • Books and coordinates all travel details including preparation of detailed travel itinerary for the executive
  • Creates, develops and collaborates on presentations for board, leadership, department and customer meetings
  • Helps manage projects and initiatives ensuring timelines are met, the correct audiences are involved, and resources are allocated appropriately
  • Organizes, prioritizes and summarizes data, materials and information for the executive's review
  • Maintains all records, reports and files for the executive in an organized manner
  • Assists with completing and filing of expense reports
  • Creates and maintains documentation of standard operating procedures
  • Provides phone and ad hoc support, as needed
  • Remains confidential and uses extreme discretion with sensitive company information
  • Stays abreast of and implement emerging ideas that can be incorporated into operational responsibilities
  • Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group
  • Other duties or responsibilities as assigned according to the team and/or country specific requirements

QUALIFICATIONS

  • Minimum 4 years of professional experience
  • Minimum 2 years of experience supporting an executive

Preferred:

  • Bachelor's degree from an accredited college or university
  • Advanced proficiency in Microsoft Office Suite of programs
  • Professional, serviceminded and goes above and beyond to assist others
  • Organized and detailoriented; strong ability to prioritize and manage multiple tasks and responsibilities
  • Acts with a sense of urgency, is solutionsoriented and proactive in identifying and bringing forth new ideas
  • Ability to influence and effectively work with others throughout the organization
  • Exceptional written and verbal communication; communicates effectively with all levels in an organization
  • Thrives in a fastpaced environment with last minute requests and changing and competing priorities
  • Effective at building and developing relationships; strong collaborator and team player
  • Values a diverse and inclusive work environment

Your Health, Wealth, and Self
Your total wellbeing is the foundation of our business, and our benefits support your financial, family and personal goals.

We provide the top-tier benefits that matter to you most, including:


  • Group Mediclaim Policy (GMC)
  • Group Personal Accident (GPA) policy
  • Covid19 related coverage and reimbursement
  • Employee State Insurance Corporation (ESIC)
  • Group Term Life (GTL) Insurance Plan for employees
  • Employee Stock Purchase Plan (ESPP)
  • Investment Declaration & Flexi Benefit Plan
  • Variable Pay based on position
  • Flexible work arrangements
  • Paid Privilege, Casual and Sick Leaves
  • Paid Maternity & Paternity Leaves
  • Paid Compassionate Leaves
  • Paid Public Holidays
  • Paid time off to vote
  • Reward & Recognition Program
  • Wedding Allowance
  • Special Mobility Assistance
  • Employee Wellness Initiatives
  • Plus a broad range of career development, networking, and teambuilding opportunities

Equal Opportunity Statement

Why Do You Belong at C

H Robinson?:
C.H. Robinson solves logistics problems for companies across the globe and across industries, from the simple to the most complex.

With $22 billion in freight under management and 19 million shipments annually, we are one of the world's largest logistics platforms and rank in the FORTUNE 200.

We've been an innovator in logistics for over 100 years. Our global suite of services accelerates trade to seamlessly deliver the products and goods that drive the world's economy.

With the combination of our multimodal transportation management system and expertise, we use our information advantage to deliver smarter solutions for more than 90,000 customers and 450,000 contract carriers on our platform.

Our technology is built by and for supply chain experts to bring faster, more meaningful improvements to our customers' businesses.

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