Company Secretary - Maharashtra, India - Aditya Birla Group

Aditya Birla Group

Verified Company

Maharashtra, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Updated:
June 06, 2023

Location:
Maharashtra, India

Organization:
Jewellery

Novel Jewels Limited is a newly launched business within the Group which aims to create an aspirational national jewellery brand with a strong regional flavour.

India's gems and jewellery market contributes approximately 7% to the GDP and is expected to reach US$ 70 Billion by 2025.

The jewellery industry in India is largely driven by individual family-owned businesses with very few national brands. Novel Jewels Limited, will invest about Rs crore to build a country-wide network of large format exclusive stores.

Position Summary:

The position is responsible for ensuring compliance with the Companies Act 2013, RBI regulations, FEMA, and other relevant corporate laws, statutory rules and regulations applicable to a Public Limited Company.

The role involves overseeing the conduct of Board and Committee meetings, annual general meetings, rights issues, share allotments, increase in authorized share capital, share valuation under Companies Act and Income Tax Act, and other compliance activities.

Key Responsibilities:

Secretarial Compliances:

Statutory Compliance: Ensures that the company complies with various statutory requirements. This includes filing of eForms and annual returns, maintaining statutory registers, updating and filing forms with the Registrar of Companies (RoC), and ensuring timely submission of reports to regulatory authorities.
Corporate Records and Documentation: Maintains and updates important corporate records, such as the memorandum and articles of association and its amendments, minutes of meetings, and other legal documents. Also ensure the safekeeping of the company seal and other important records.
Provide relevant certified Board resolutions, power of attorney, net worth certificates, bank guarantees, and other compliancerelated documents to Treasury/Business team. Draft and issue resolutions and provide other documents for loans and facilities to lenders, changes in bank signatories, etc.
Liaising with Registrar of Companies (RoC) regarding intimations, returns, documents to be filed with the RoC.
Preparation of documents for various transactions undertaken by the company like Change in Name, Change in Object, Increase in Authorised Capital, Shifting in registered office within the city, etc
Updation of DIN of the Directors on the MCA and such linked assignments.
Renewal of the LEI registration certificate
Assist in preparation of Annual report including Board report.

Board/Shareholder Meeting Compliances

Ensure compliance with the composition of the board of directors and its committees, appointment/resignation/change in directors and KMPs, and notify the same to the Registrar of Companies on a timely basis.
Organise and conduct Board, shareholder meetings and committee meetings.
Prepare and circulate notices, agenda, and board notes for board, shareholder, and committee meetings, attending and recording minutes, and ensuring that the meetings are conducted in compliance with legal requirements

Corporate Governance:

Ensures adherence to good corporate governance practices. This involves providing guidance to the board of directors and senior management on corporate governance matters, maintaining records of board committees, implementing governance policies, and reporting on compliance.
Keep the board of directors and senior management informed about changes in laws and regulations that may impact the company's operations. Stay updated on new amendments, circulars, return filing requirements, etc. by MCA, RBI, and other authorities.
Ethics and Code of Conduct: Helps in formulating and implementing the company's code of conduct and ethics policies. Ensure that employees understand and adhere to the code of conduct, assist in investigating and resolving any potential breaches.
Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
Corporate Restructuring/ Equity fund raising and Compliance: Ensure compliance with legal and regulatory requirements, coordinating with external advisors, and facilitating smooth implementation of such activities.

Person Profile:

Company Secretary (ACS
Associate Company Secretary) from the Institute of Company Secretaries of India (ICSI). Chartered Accountant (CA) qualification is also an added advantage for the role.
Minimum of 5 years of experience in similar corporate roles
Indepth knowledge of Companies Act, RBI, FEMA laws, regulations, and reporting requirements.
Excellent analytical and problemsolving skills.
Strong communication and interpersonal skills to collaborate with internal stakeholders, external advisors, and relevant authorities (ROCE, RBI etc).
Ability to work independently

Minimum Experience Level:

3-6 Years