Executive Assistant - Chennai, Tamil Nadu, India - VARITE INDIA PRIVATE LIMITED

VARITE INDIA PRIVATE LIMITED

Verified Company

Chennai, Tamil Nadu, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Company Name:
VARITE India Private Limited

About The Client:

An American multinational digital communications technology conglomerate corporation headquartered in San Jose, California. The Client develops, manufactures, and sells networking hardware, software, telecommunications equipment, and other high-technology services and products.

The Client specializes in specific tech markets, such as the Internet of Things (IoT), domain security, videoconferencing, and energy management.

It is one of the largest technology companies in the world, ranking 82nd on the Fortune 100 with over $51 billion in revenue and nearly 83,300 employees.

About The Job:

Who will You do

An Admin Assistant (AA) plays a critical role of managing multiple highquality tasks

Essential Job Functions:

Calendar Management:
Ensure that the calendar is always up to date and reflective of all the events including travel.
Based on the business requirement proactively reach out and set up meeting.
Prioritizing schedules. Working with different time zones across the globe.
Prepare relevant documents prior to the meeting wherever applicable, reconfirming the meeting ahead of time and follow up with executive post meeting for action items thereon.
Travel Management:
Plan 6 months travel calendar proactively, make sure each trip is planned well in advance, obtain visa wherever applicable.
Work with the local team to firm up customer meetings and other internal meetings, ensure he has the briefing documents and meeting briefings ahead of the trip.
Take care of ground transportation and accommodation and other logístical support as required.
Expenses Management:
Turning in expense reports and bills on time while staying tuned to ensure timely payments into the accounts.
Business Events Management:
Organising Customer Visits, Executive visits, All Hands, Quarterly Business Reviews, Leadership summit, Executive Offsite etc,
Meetings Management:
Managing leadership meetings
Setting the agenda, minutes of the meeting, following up on action items, setting up follow thru meetings communications as required
Reports:
Generating HR management reports from internal Client tool's.
Employee Engagement:
Be the go to person for the team, play active role in managing Centre wide activities like birthday celebrations, CSR and any other festive celebrations.
Conduct research, prepare correspondence, expense and statistical reporting. Schedule travel, appointments and meetings.
Supervise clerical staff.
Coordinates space and office organization, and special projects.
5 years of experience are required.

Experience Level Bonus Referral:

02 years INR 5, years INR 7, years INR 10,000
About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

Equal Opportunity Employer:

VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.