Executive Assistant to CEO - Calicut, India - Haris& Co
1 week ago
Description
The Executive Assistant (EA) to the Chief Executive Officer (CEO) plays a critical role in providing high-level administrative support and coordination to the CEO and executive leadership team.
The EA will be responsible for managing the CEO's schedule, coordinating meetings and events, handling confidential information, and acting as a key liaison between the CEO and internal/external stakeholders.
Key Responsibilities:
Schedule Management:
Efficiently manage the CEO's calendar, prioritize appointments, meetings, and events to ensure the best use of their time and to maintain a well-organized schedule.
Meeting Coordination:
Arrange and coordinate executive-level meetings, including preparing agendas, gathering relevant materials, and distributing meeting minutes.
Communication:
Serve as a primary point of contact for the CEO, screening and managing communications, both internal and external, in a professional and timely manner.
Travel Arrangements:
Plan and organize travel arrangements for the CEO and occasionally for the executive team, including flights, accommodations, ground transportation, and other logistics.
Documentation and Reports:
Assist in preparing, editing, and proofreading documents, presentations, and reports as requested by the CEO.
Project Support:
Provide support on special projects and initiatives assigned by the CEO, collaborating with cross-functional teams to achieve desired outcomes.
Confidentiality:
Handle sensitive and confidential information with the utmost discretion, ensuring the CEO's privacy and maintaining confidentiality in all aspects of work.
Relationship Management:
Build and maintain strong relationships with internal teams, external partners, clients, and stakeholders on behalf of the CEO.
Office Management:
Oversee general office management tasks, including ordering supplies and maintaining office organization.
Schedule:
- Day shift
Ability to commute/relocate:
- Calicut, Kerala: Reliably commute or planning to relocate before starting work (required)
Education:
- Bachelor's (preferred)
Experience:
Video Editing: 1 year (preferred)
- total work: 1 year (preferred)
Video Production: 1 year (preferred)
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