Admin Executive - Bengaluru, India - Vibgyor High School

Vibgyor High School
Vibgyor High School
Verified Company
Bengaluru, India

1 week ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

Primary Responsibility:


  • Ensure Improvement in overall experience of Facility Management for Facility and Soft Services
  • Daily Facility rounds with mapping of improvement areas. Proactive suggestions on improvements to make facility look better.
  • Day to day check on all areas of the facility. Ensuring timely meetings with internal customers to take feedback on improvements.
  • Support for Repairs and Maintenance Activities. Proactively take rounds and ensure that the facility is well maintained and all repairs and maintenance activities are carried out to ensure smooth
  • Ensure proper deployment of manpower + proactively raising compliance / statutory requirements + maintaining of all Compliance Documents for all vendors providing manpower services. (HK, Security, Transport etc.)
  • SPOC for all Grievances / Concerns for Internal Customers. Maintain LOG with Action Plan
  • Support to Internal Customers for organizing Events, Ensure Smooth functioning of Canteen, Transport, SPA Activities etc.
  • Source new vendors for cost effective and quality services
  • Ensure timey clearance of all Vendors Invoices before the stipulated. Maintain MIS for all admin related expenses. All invoices need to be submitted before 5th of every month
  • Maintain MIS for All Admin Related Expenses
  • All Invoices to be submitted before 5th of every month
  • Maintain MIS for all AMC renewals for all technical services & Repairs and Maintenance i.e for HVAC/Lift/RO/swimming pool/electrical, Building Maintenance etc.
  • Coordination with Stores for FA Inventory
  • Coding and Verification of Assets,
  • Maintain FAR
  • Coordination with Stores for raising the PO for timely execution

Secondary Responsibility

  • N.A.

Work Relations:


Internal:


  • Reports to Asst./Dy./Manager
  • Administration for administrative and functional purpose
  • Interfaces with members of HR, Finance, Administration or with any other department as and when required.

External:


  • Interfaces with vendors.
  • Interfaces with parents.

Span of Control:


  • Individual Contributor

Financial decision making:


  • Procurement Decision: N.A.
  • Reimbursement Decision: N.A.

Qualification:


  • Graduate from any stream.

Experience:


  • Minimum 2 yrs of relevant work experience.

Expected Competencies:


  • Efficient and pay attention to detail
  • Good communication skills
  • Produce neat and well presented work

Salary:
₹30, ₹40,000.00 per month


Benefits:


  • Leave encashment
  • Provident Fund

Schedule:

  • Day shift

COVID-19 considerations:

YES

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