Executive Assistant - India - Guerbet

Description

• Vendor management
• Appointement, Entend contract & Termination.
• Handling incoming calls and updating telephone directory.
• Handling local / overseas mailing / couriers & handling disposal of confidential documents.
• Administrative work & Maintenance of office (Coordination to take care of office cleaning, gadgets required for smooth functioning of office i.e. phone, IT equipment, carpets, stationeries etc.).
• Monitor office security; arrange office repair and maintenance.
• Follow up with HQ on extension of lease period & documentation related to it.
• Purchase or rent office machines, stationery and canteen suppliers, etc.
• Manage Office Petty Cash & Submit Claims & Requests on time.

• Coordinate eticket & arrange accommodation after travel request form is approved and settle the payment on time (Domestic & Overseas).
• Periodical Negotiation & renew the rates with Hotels to be cost effective.
• Prepare and organize office events.
• Tour Programme Compilation of the team & tracking.
• Event Coordination with Vendors (Review Meetings / Educational & Marketing Events) if required.
• Manage Calendar, Schedules & Meetings for GM.

• Follow up to renew registration before expiration.
• Claim fidelity bond and money & security insurance.
• Coordinate with the Global Team & Local Team for providing Regular updates on Registration activities.

• Support and update recruitment, fringe benefits and insurance related employment issues
• Other HR related support

• Coordinate monthly sales records and followup.
• Expense claims for office related expense
• Other Finance related support

• Management of corporate mobile phone and other equipment

• Creation / Modification / Deletion request
• Other IT related support

• Support sales agreement / legal document delivery / Authorization Request.
• Other Legal related support.

• Support Customer calls as needed
• Otcher Customer Service related support
• Tender Documentation Support to Team.

• Be the India Deputy PV contact role

• B.A Degree in university
• At least 13 years' experience in general admin or marketing department
• Work experience in multinational companies preferred
• Experience preferred in Healthcare Industry

• Good leadership and effective verbal & written communication skills
• Proficiency in MS Office, Power Point,
• Various work experiences are required.
• Selfinitiative and able to work independently and be a team player.

• Are choosing a global leader with recognized expertise in diagnostic and interventional imaging,
• Are joining our 2820 collaborators who are committed every day to offering innovative solutions to improve quality of patient's life all over the world,
• Are joining a company where we value diversity of talents coming from various horizon.