Secretary and Support Officer - Gurgaon, India - Talent recruitians

Talent recruitians

Verified Company

Gurgaon, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Role

Junior Officer /Officer
TQM
Team/Department

TQM
Business & Location

Corporate Office, Gurgaon

Reporting to

Sr. Vice President & Head Corporate
TQM

Organization Structure

Purpose of the role:

Provide administrative support to Head Corp.
TQM in the discharge of his responsibilities - within SRF and in external forums and bodies
Handle routine administrative aspects of the functioning of the Corp.
TQM function, with interfaces across businesses and departments across locations
Administratively manage the soft assets and content of the function on its online platforms, enabling further creation and promotion of online content

Roles & Responsibilities:

Provide administrative support Calendar management, arranging routine meetings and monthly/quarterly reviews etc.
Organise travel arrangements

- domestic and international, including visa, hotel and cab booking support

Make and renew subscriptions to periodicals, with timely renewals
Manage and improve physical and online organisation and storage of
TQM content and documents on the SRF
TQM sharepoint portal
Act as a coordinator for 5S and Kaizen activities for the Gurgaon HQ
Coordinate training activities - scheduling, communication and follow-ups for effective management of multiple programs
Manage databases and portals - eg Execution Themes, PSP Blue, PSP Silver, and generate monthly and period-end reports, coordinating with
TQM Heads and members across units
Create online question banks and examination/tests for specific programs
Liaise with external Quality bodies and groups where
TQM Head is a member
Prepare the annual departmental budget, create POs, prepare period-wise expense reports
Help prepare and coordinate plans and activities for running key events like Annual Themes Convention and other campaigns or HQ specific events
Manage the physical
TQM library and library app
Coordinate with service providers, consultants and external partners or vendors for program or module content development and admin aspects of scheduling and payments
Support in day-to-day activities through preparation of presentations and data, and other support activities

Specifications:

Educational Qualification
Graduate in any discipline

Additional certifications related to IT skills will be a distinct advantage

Nature of experience& skills required
Strong communication skills, spoken and written English language abilities

Strong interpersonal skills - able to interface across departments and hierarchical levels

Knowledge of basic data handling

Experience in vendor management or negotiation preferred

IT and related skills:

Significant strengths in MS Office suite
Word. Excel, PPT, Teams. Must be able to work independently to create reports and presentations with written or spoken inputs
Handson experience in working on online content or material, good familiarity with portals (intranets)
MS Forms for creating questionnaires, surveys etc preferable
MS Power Apps preferable

Duration of experience
3-5 years of experience, working with or supporting senior or top management

Salary:
Up to ₹800,000.00 per year

Benefits: