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    Administration Executive and Finance Support - mumbai, India - BCW

    BCW
    BCW mumbai, India

    19 hours ago

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    Description

    Genesis BCW is currently looking for Administration Executive and Finance Support for its Mumbai office.

    The roles and responsibilities for this position is as mentioned below:

    HR support activities :

    · Coordinating with HR for new hires: I card, Access card, visiting cards, opening a salary account, and procuring official SIM cards.

    · Organizing an employee forum and arranging for snacks Job-well-done certificates, employee vouchers, and hampers Sending monthly attendance reports to HR for the salary process (third-party admin support team).

    Calendar management :

    · Managing Leadership's Calendar, Expense etc.

    · Approval of attendance and timesheets of their reportees.

    · Filling travel expense claims.

    · Travel booking, generating boarding passes, filling out travel requests on their behalf, and raising purchase orders for their travel.

    · Placing orders for their lunch / team lunches / celebrations, as and when required.

    Manpower and office support : -

    · Assisting client visits, , informing the base team about the client's arrival, parking, access to the meeting room, and lunch or snack arrangements during the visit

    · On request advising or guiding travel arrangements for overall office staff, , booking flights, accommodations, and ground transfers.

    · Ensuring and training staff to file expenses with correct approvals in the limited tenure after the travel is complete.

    · Procuring official SIMs from Vodafone or Airtel as per the company policies for employee's official use.

    Support to the client servicing team:

    · Training to raise purchase order, file expenses and update bank and account details on Maconomy for reimbursement.

    · On request, providing estimates for getting client purchase orders for the upcoming activity.

    Support to Finance : -

    · Blue Dart Airtel & Vodafone working.

    · Filling Admin expenses

    · Raising purchase order for monthly office purchase sending those purchase order to vendor to seek timely invoices.

    · Checking client purchase order and approvals to approve the raised purchase order by client servicing team.

    · Approving expenses by checking budget, task description & authorized persons approval. After approving forwarding, it too next level for reimbursement clearance. Maintaining a tracker for estimates Purchase order& its invoice.

    · Maintaining PO tracker, estimate file & Estimate tracker.

    · Sending purchase order, invoices, and client PO on the DMACQ for Uploading

    · Taking provisions on the month end if purchase orders and expenses are not settled by end of the month.

    · Chasing affiliate to share the invoices at the earliest.

    Requirements

    Education: Graduate

    Experience: 2- 3 years in Admin, EA roles.

    Interested Candidates can send in their resumes at

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