- Calendar Management: Effectively manage the Managing Director's calendar, scheduling appointments, meetings, and travel arrangements as needed. Coordinate and prioritize commitments based on importance and urgency.
- Communication: Serve as the primary point of contact between the Managing Director and internal/external stakeholders. Handle phone calls, emails, and other correspondence promptly and professionally. Filter and prioritize messages and requests.
- Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation, ensuring all arrangements align with the Managing Director's preferences and schedule. Prepare detailed travel agendas and provide necessary documentation.
- Meeting Support: Prepare agendas, documents, and presentations for meetings attended by the Managing Director. Take minutes and follow up on action items as required. Coordinate meeting logistics and ensure all necessary resources are available.
- Administrative Tasks: Assist with various administrative tasks, including document preparation, filing, expense tracking, and data entry. Handle confidential information with discretion and maintain organized filing systems.
- Project Support: Provide support to ongoing projects by conducting research, compiling data, and preparing reports as directed by the Managing Director. Coordinate with team members and external partners as necessary.
- Relationship Management: Cultivate positive relationships with clients, partners, and colleagues on behalf of the Managing Director. Represent the Managing Director professionally in all interactions and maintain a high level of confidentiality.
- Special Projects: Undertake special projects and assignments as delegated by the Managing Director, demonstrating flexibility and willingness to adapt to changing priorities.
- Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting senior executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
- Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
- Proficiency in office software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision and as part of a team.
- Bachelor's degree in business administration, management, or related field preferred.
- Availability to work flexible hours and occasional overtime as needed.
- Professional demeanor and appearance.
- Willingness to adapt to the dynamic needs of the Managing Director and the organization.
-
Managing Director
2 weeks ago
Arthan ahmedabad, India Full timeAbout the organisation: · It is an organisation working for the movement of women workers in the informal economy, working towards the economic empowerment and self-reliance of these workers. Over 50 years, 2.5 million women in India across 18 states have become members of this ...
-
Associate Director, Cost Management
2 weeks ago
Turner & Townsend ahmedabad, India Full timeCompany Description · At Turner & Townsend we're passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. · Every day we help our major globa ...
-
Mba Fresher
4 weeks ago
DA Group Ahmedabad, IndiaManage & co-ordination of Director's Meetings & Calendar. · - Prepare internal and external corporate documents. · - Co - ordination with different Internal or External Departments. · - Director's Hotel & Travel Bookings Management. · - Liaoning with internal department, Governme ...
-
Personal Secretary(Female)
4 weeks ago
devlon Finserv Pvt ltd. Ahmedabad, India**About us**Position: personal secretary · - Location: Ahmedabad (Gujarat) · Job description: · - Assisting in Project Finance, OTS, correspondence & Relationship with Bank Authorities, calling Monitoring a reporting Director's mail and responding. Preparing communication on beha ...
-
Accounts Executive
3 weeks ago
Appitsimple Infotek Pvt Ltd Ahmedabad, Gujarat, India**Experience **-6 months+ · **Job Description: · - ** · Manage the overall accounting and bookkeeping for the organization, including accounts payable and receivable, inventory and capital assets, banking, and payroll functionsWork closely with the Director of Finance and Operati ...
-
Company Secretary
3 weeks ago
Mangalam Placement Ahmedabad, India**Location** · Ahmedabad · **Experience** · 2-3 Years · **Key Skills** · Company Secretary, Companies Act, Company Law, board meeting, FEMA, IPO Management, ROC Compliance, public issues, Stock Exchange, SEBI, Corporate Governance · **Position: Company Secretary** · **Qualificati ...
-
Pa to Chairman
4 weeks ago
Mantras2Success consultants Ahmedabad, IndiaOpening: 1 Nos. · Job ID: 58588 · Employment Type: Full Time · Reference: · Work Experience: 2.0 Year(s) To 3.0 Year(s) · CTC Salary: 3.60 LPA TO 4.80 LPA · Function: Secretary / Front Office / Data Entry · Industry: Medical/Healthcare/Hospital · Qualification: Any - Any Graduati ...
-
Brand Designer
4 weeks ago
URTEQi Technologies Ahmedabad, Gujarat, IndiaWe are looking for creative and passionate designers to join our team. You will be working on projects ranging from end-to-end branding to identity design, packaging design and company presentations/brochures. We work with clients across industries such as F&B, FMCG. You will be ...
-
Company Secretary
3 weeks ago
Entigrity Private Limited Ahmedabad, Gujarat, India**Responsibilities**: · Act as the primary point of contact between the company's board of directors, management, and shareholders. · Ensure compliance with all statutory and regulatory requirements, including but not limited to company law, corporate governance, and other releva ...
-
Looking for Executive Assistant
4 weeks ago
Supernova Engineers Ltd Ahmedabad, Gujarat, India**Job Location - Sola, Ahmedabad (Preferred Females)** · **Job Responsibilities -** · - Responsible for supporting all aspects of the Director work including appointments and the diary, travel and accommodation as required in addition to managing dates, producing agendas, minutes ...
-
Recruiter
3 weeks ago
Switchover Solutions Ahmedabad, Gujarat, IndiaHi, · - Greetings from Switchover Solutions _ · **We are a Staffing Firm providing Recruitment Services to our Multinational Clients across India into various industries.** · - And we are looking for _**Recruiters**_ _for our own firm working from office at Ahmedabad location Sat ...
-
Reservation Executive
4 weeks ago
IHCL Ahmedabad, Gujarat, IndiaJob Responsibilities · i. Act as a "One Point Contact" for the FTO, Agents and constantly interact with them in order to solicit business. · ii. Monitor daily performance and manage revenue through revenue and yield management techniques. · iii. To maintain relationship with the ...
-
Hostel Warden
3 weeks ago
Bhagwan Mahavir University Gujarat, India**Post: Hostel Warden (Male/Female)** · **Qualifications required** · - 10th Pass from any State/ Central School / Board or ITI Pass · - At least two years of experience in a Hostel / Canteen/ Hotel/ Guest House etc. · 1. The hostel warden is fully responsible to look after the w ...
-
Assistant Company Secretary
3 weeks ago
United HR Solutions Private Limited Ahmedabad, India**ONLY MALE CANDIDATE** · **Location**:Ahmedabad · **Department**:Company Secretary · **Experience Required**: 1-3 years · **Qualification**:Qualified CS (And LLB) · - To prepare and draft Agenda, Notes to Agenda, Notice for Board, Committees and General Meetings and circulating ...
-
IT Coordinator
4 weeks ago
Rashmi Engicon Ahmedabad, Gujarat, India**Responsibilities**: · **Strategic Alignment**: Ensure IT plans match overall goals for project success. · **Vendor Collaboration**: Bridge between our team and developers for top-notch solutions. · **Project Oversight**: Take charge, meet goals, finish on time, stay within budg ...
-
Auditor - Uk Accounting
4 weeks ago
Vrecruit First Ahmedabad, IndiaJob Location: Ahmedabad/Mumbai/Delhi · Total 20+ Vacancy · **Job Description**: · - Working knowledge of UK year end accounts process - Opening balance adjustment, Bank/Credit card reconciliation, VAT/PAYE reconciliation, HP/Bank loan reconciliation, Director account · - Working ...
-
Company Secretary
4 weeks ago
GSEC LIMITED Ahmedabad, IndiaGSEC Limited is looking for Company Secretary as per given below criteria: · - Position Required : Company Secretary · preference). · Experience : 5 to 7 years · **Job Descriptions**: · - For handling all Corporate Law and Secretarial related matters; · - Conduct of Board, Commit ...
-
Interior Site Supervisor
3 weeks ago
Venus HR Consultancy Ahmedabad, India**Designation: Interior Site Supervisor** · **About The Firm**: · Karma Workspaces is an upscale co-working space, based in Ahmedabad. We build & rent out ergonomic workstations & cabins to MNC clients. · We are located on Sindhu Bhavan Road in the high-end project of Shivarth TH ...
-
Legal Executive
3 weeks ago
Aarna Consultancy Ahmedabad, IndiaCore Experience in Ipr Preparation and Filing. · job Description: · 1. Drafting & Vetting of Various Legal Documents like Agreements; Deeds; Contracts; Nds; T & C, Privacy Policies, Ipr Policies, Risk Management Policies Etc. · 2. Compliance with Rules and Regulations of Companie ...
-
Company Secretary
4 weeks ago
Job Excel Ahmedabad, India**Job Title**: Company Secretary · **Location**: Ahmadabad Corporate Office, India · **Company Overview**: · Our client is a public limited company specializing in innovative packaging solutions. With a strong global presence, they operate in over 50 countries and have 9 manufact ...
Personal Assistant to Managing Director - Ahmedabad, India - West Coast Pharmaceuticals Works Limited
Description
Position Overview:
We are seeking a competent and proactive Personal Assistant to provide personalized administrative support to our Managing Director. The ideal candidate will have excellent organizational and communication skills, be able to anticipate the needs of the Managing Director, and handle various tasks efficiently to ensure smooth operations and productivity.
Responsibilities:
Qualifications:
Additional Requirements: