Front Office Executive - Bathinda, India - Global Opportunities Pvt. Ltd

Global Opportunities Pvt. Ltd
Global Opportunities Pvt. Ltd
Verified Company
Bathinda, India

3 weeks ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

MAIN DUTIES

  • Promptly, accurately, professionally and courteously receives and assesses all the incoming telephone calls /inquiries and redirects the said call or message to its appropriate beneficiary.
  • Making sure to demonstrate professional and polite responses in telephone responses.
  • Ensure personal presentability and dress as per prescribed dress code.
  • Receive, inform, guide visitors including coordination with employees
  • Preparation of database of Client contacts and updating
  • Responsible for maintenance and upkeep of front office
  • Ensure compliance of regulations / requirements of Company management.
  • Provide assistance in general administrative activities
  • Ensures that the reception area is kept neat, clean and noiseless.
  • Accountable for appointments and scheduling them properly on the days and times as directed. Also to book appropriate meeting rooms in advance to avoid last minute inconvenience.
  • To arrange for food and beverages for the senior management guests & dignitaries, on case to case basis, after seeking the appropriate approval.
  • Responsible for ensuring availability of brochures in company
  • Assist in utilization of conference rooms
  • Responsible for booking of banquet, lunch & dinner table at restaurants or hotels as requested by the clients or dignitaries. (Only if request is given, otherwise done by the respective departments).
  • Performs routine office tasks as necessary for the presentation of a professional office.
  • Managing housekeeping jobs in the reception area and meeting rooms.
  • To keep an eye on all outsiders who comes into and goes out of the office.
  • Maintaining Daily New and old walkins.
  • Mail room management
  • Responsible for all the courier and its associated services including but not limited to passing the courier bills for payment and maintaining continuous database for the same.
  • Maintaining the incoming mail register and distribution of mail to concerned persons.
  • Maintaining Payment details PTE Mock, PTE Classes, IELTS Classes, IELTS Mock, PTE Books.
  • Maintaining ID card Details for all staff PAN India
  • Maintaining PTE, IELTS, Student Details and send it to the concerned person.
  • Maintaining Employees' contact details
  • Mobile numbers, mail IDs and keeping extension list updated.
  • Maintaining Fair Student Details.
  • Having business cards printed for all staff PAN India
  • Ensure that sufficient seating is available at all times in the reception area for students, parents and delegates
  • Scanning and photocopying of documents.
  • Any other task assigned by the management.

QUALIFICATIONS AND EXPERIENCE REQUIRED

  • Graduation or Post Graduation in any field.
  • Minimum 1 years of relevant experience, preferably in the industry.

SKILLS REQUIRED

  • Experience in Front Desk and Back Office processes is required with strong Administration Skills.
Strong Customer Service focus

  • Excellent people skills and ability to interact with a wide range of client staff and demands

Salary:
₹15, ₹20,000.00 per month


Schedule:

  • Day shift

Education:


  • Bachelor's (preferred)

Experience:

- total work: 2 years (preferred)
Front Office Executive: 1 year (preferred)
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