Office Secretary - Ahmedabad, India - Mangalam Placement

Mangalam Placement

Verified Company

Ahmedabad, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Company:

Heritage Cyber World

Location
Ahmadabad

Experience
1-2 Years

Key Skills
Company Secretary, Compliance, Companies Act

Position:
Office Secretary

Qualification:
CS

Experience: 1 to 2 years

Location:
Ahmadabad

Job description

Responsibilities:

Administrative Support:

Maintain and update office records, documents, and files in an organized and secure manner.
Prepare and edit reports, memos, letters, and other business documents as required.
Assist in preparing presentations and materials for meetings and events.

Scheduling and Calendar Management:

Manage executives\' and team members\' calendars, including scheduling appointments, meetings, and conference calls.
Coordinate and arrange travel itineraries and accommodations as needed.

Reception and Front Desk Management:

Greet and welcome visitors, clients, and employees in a professional and courteous manner.
Handle inquiries and provide necessary information or direct queries to the appropriate staff members.
Ensure the reception area and office are tidy and presentable at all times.

Meeting and Event Coordination:

Schedule and organize meetings, conferences, and company events.
Arrange for meeting rooms, audiovisual equipment, and catering as necessary.
Record and distribute meeting minutes and followup on action items.

Communication and Collaboration:

Maintain effective communication with internal teams and external stakeholders.
Assist in coordinating interdepartmental activities and projects as required.
Facilitate communication flow within the office and ensure messages are relayed promptly.

Supply Management:

Monitor and maintain office supplies inventory, placing orders when necessary.
Keep track of office expenses and reconcile invoices and receipts.

Data Entry and Filing:

Accurately enter data into databases and maintain records with high attention to detail.
Organize and archive physical and electronic documents for easy retrieval.

Confidentiality and Discretion:

Handle sensitive information and documents with utmost confidentiality and discretion.
Adhere to company policies regarding data protection and privacy.

Requirements:

High school diploma or equivalent; additional certification or diploma in office administration is a plus.
Proven experience as an office secretary or administrative assistant is beneficial.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic office software.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Pleasant and professional demeanor with strong interpersonal abilities.
Ability to multitask and prioritize tasks effectively.
Attention to detail and accuracy in all aspects of work.