Executive Secretary - Chennai, India - BeatsJobs Private Limited

BeatsJobs Private Limited

Verified Company

Chennai, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

We are searching for an executive secretary who can arrange and maintain the executive's schedule as well as assist them with a variety of administrative responsibilities.

Executive secretaries must be sharp thinkers with excellent time management and multitasking skills.

Executives can focus on their managing obligations without worrying about many other jobs because of their diligence and expertise in their profession.

The main aim is to contribute to the overall efficiency of the firm by ensuring that all administrative activities are completed on time and efficiently.

Roles and Responsibilities:
Administer the executive agenda and aid in the arranging of appointments, board meetings and conferences

Attend meetings and keep track of the minutes

Receive, screen, and redirect phone calls as needed

Make travel arrangements for executives

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and create presentations or reports as needed.

Job Role Requirements:
Degree in business administration or relative field

Extensive knowledge of clerical and secretarial principles

Proven experience as executive secretary or similar administrative role

Proficient in MS Office and "back-office" software (e.g. ERP)

In-depth understanding of office administration and fundamental accounting procedures, as well as necessary industry technical terms

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

Salary:
₹35, ₹60,000.00 per month

Benefits: