Personal Assistant - Mumbai, India - My Dreams Solutions Pvt Ltd

Description

Personal Assistant to Director

Who We Are
My Dreams Solutions Pvt. Ltd. thrives to offer cutting-edge digital services and solutions to optimize businesses of all scales.

With a network from Africa, South Asia, Europe, to the Middle East, associates and thought leaders have partnered to create My Dreams Solutions Pvt.

Ltd. The company strives to develop and offer the latest and leading
- edge IT solutions. Our solutions are accustomed and suited to the aspirations and demands of the client.


Personal Assistant Responsibilities:

Typing, formatting, and editing reports, documents, and presentations.

Entering data, maintaining databases, and keeping records.

Liaising with internal departments, answering calls, and making travel arrangements.

Managing internal and external correspondence on behalf of senior management.

Scheduling appointments, maintaining an events calendar, and sending reminders.

Copying, scanning, and faxing documents, as well as taking notes.

Preparing facilities for scheduled events and arranging refreshments, if required.

Ordering office supplies and replacements, as well as managing mail and courier services.

Maintain daily calendar / Keep reminders on MD/HOD on daily basis

Coordinate and attend to all calls and follow up with concerned HOD for actions.

Take dictation in shorthand and draft correspondence /reply on behalf of HOD.

Co-ordinate appointments / meetings with Clients /Vendors, Business Heads and HODs

Participate on telecon /zoom calls and take MOM and List of Things to do

Maintain contact details of all stake holders and maintain confidential files under lock and key.

Coordinate and arrange Travel /Hotel/ Taxi bookings and prepare Travel Folder / co-ordination with respective Area /Regional Heads.

Maintain all confidential record of agreements /NDAs with Vendors and Clients and other stakeholders

Observing best business practices and etiquette.


Personal Assistant Requirements:

High school diploma or Graduation.

Certification in secretarial work, office administration, or related training.

1-2 years of experience as a personal assistant would be advantageous.

Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.

Advanced typing, note-taking, recordkeeping, and organizational skills.

Ability to manage internal and external correspondence.

Working knowledge of printers, copiers, scanners, and fax machines.

Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.

Excellent written and verbal communication skills.

Exceptional interpersonal skills.


Job Types:
Full-time, Regular / Permanent


Schedule:
Day shift


Ability to commute/relocate:

Andheri, Mumbai, Maharashtra:
Reliably commute or planning to relocate before starting work (required)


Language:

Hindi (preferred)

English (preferred)


Job Types:
Full-time, Regular / Permanent


Salary:
₹40, ₹60,000.00 per month


Benefits:

• Cell phone reimbursement
• Flexible schedule

Schedule:

• Day shift

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

Experience:

- total work: 1 year (preferred)