Office Assistant - Kochi, Kerala, India - Hopezen International Private Ltd

Hopezen International Private Ltd
Hopezen International Private Ltd
Verified Company
Kochi, Kerala, India

1 week ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

Job Title:
Office Assistant


Job Description:


Key Responsibilities:

  • Greet visitors and clients in a professional and friendly manner.
  • Answer phone calls and direct them to the appropriate person or department.
  • Manage incoming and outgoing mail, packages, and deliveries.
  • Assist with scheduling appointments, meetings, and conference calls.
  • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
  • Assist with basic bookkeeping tasks, such as data entry and invoice processing.
  • Organize and maintain physical and digital filing systems.
  • Assist with preparing documents, reports, and presentations as needed.
  • Coordinate with other departments to ensure efficient workflow.
  • Perform general clerical duties, such as photocopying, scanning, and filing.
  • Handle requests and queries from employees and clients in a timely manner.
  • Assist in organizing office events, meetings, and conferences.
  • Maintain cleanliness and organization of common areas in the office.
  • Assist with special projects and tasks as assigned by management.

Qualifications:

  • High school diploma or equivalent; associate's or bachelor's degree is a plus.
  • Proven experience as an office assistant or in a similar role.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks and work efficiently in a fastpaced environment.
  • Strong interpersonal skills and ability to work effectively in a team.
  • Knowledge of basic bookkeeping principles is preferred.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Pay:
₹15, ₹22,538.36 per month


Education:


  • Bachelor's (preferred)

Experience:

Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)


Language:


  • Hindi (preferred)
  • English (preferred)

Work Location:
In person
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