Front Office Executive - Vadodara, India - PARUL UNIVERSITY

PARUL UNIVERSITY

Verified Company

Vadodara, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

We are looking for front office executive for Parul University.

A front office executive at a university, your role is crucial in providing a welcoming and efficient environment for students, faculty, staff, and visitors.

You will be responsible for handling various administrative tasks, coordinating communication, and ensuring a positive experience for everyone who interacts with the university's reception area.

The specific duties and responsibilities may include the following:

Responsibilities:

Greeting and assisting visitors, providing information, answering inquiries, and directing them to the appropriate departments or individuals.
Managing incoming calls, routing them to the right staff or departments, taking messages, and providing general information to callers.
Coordinating appointments and meetings, scheduling and managing meeting calendars, and ensuring availability of required equipment and resources.
Supporting student services by assisting students with inquiries, directing them to relevant offices, and providing information on campus resources.
Maintaining visitor logs, recording visitor information, ensuring signin and signout procedures are followed for security purposes.
Managing mail and packages, receiving and distributing incoming mail, notifying recipients, and tracking outgoing mail.
Providing general administrative support, including data entry, filing, photocopying, scanning, and document preparation while maintaining confidentiality.
Assisting with event coordination, helping plan and execute university events, coordinating logistics, guest registration, and providing event information.
Liaising with various university departments, facilitating effective communication and serving as a point of contact for information dissemination.
Upholding safety and security by following protocols, monitoring access, issuing visitor badges, and reporting any security concerns promptly.

Qualifications and Skills:

Minimum graduation required (Fresher's can also apply).
Excellent communication skills, both verbal and written.
Strong interpersonal skills and the ability to provide exceptional customer service.
Proficiency in using office equipment, such as telephone systems, computers, and printers.
Excellent organizational skills and the ability to multitask effectively.
Attention to detail and accuracy in administrative tasks.
Ability to handle sensitive and confidential information with discretion.
Prior experience as a front office executive or in a customer service role is desirable.
Knowledge of university procedures, services, and campus layout is a plus.

Salary:
₹20, ₹25,000.00 per month

Ability to commute/relocate: