Executive Assistant - Coimbatore, Tamil Nadu, India - Hansem Building Systems Pvt Ltd

Hansem Building Systems Pvt Ltd
Hansem Building Systems Pvt Ltd
Verified Company
Coimbatore, Tamil Nadu, India

1 week ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

Job Title:
Executive Assistant (Civil)


Job Summary:


As an Executive Assistant (Civil), you will provide comprehensive administrative support to high-level executives within the civil engineering or construction industry.

This role requires a unique blend of administrative expertise and an understanding of civil engineering terminology and project management processes.

You will play a crucial role in facilitating the smooth operation of the executive's office, managing communications, and coordinating activities related to civil engineering projects.


Key Responsibilities:

Calendar and Schedule Management:


  • Coordinate and manage the executive's calendar, scheduling meetings, site visits, and projectrelated appointments.
  • Anticipate scheduling conflicts and ensure efficient time management.

Communication and Correspondence:


  • Act as a liaison between the executive and internal/external stakeholders.

Project Coordination:


  • Assist in coordinating various aspects of civil engineering projects, including organizing meetings, preparing project documentation, and tracking project milestones.
  • Collaborate with project managers and teams to ensure seamless project execution.

Document Preparation:


  • Prepare and edit projectrelated reports, presentations, and other documents.
  • Ensure accuracy and consistency in documentation.

Travel Arrangements:


  • Coordinate domestic and international travel, including flights, accommodations, and transportation, related to project requirements and executive engagements.

Meeting Preparation:


  • Prepare agendas, materials, and presentations for meetings, ensuring that all relevant information is available and organized.

Confidentiality and Discretion:


  • Handle sensitive and confidential information with the utmost discretion.

Administrative Support:


  • Provide general administrative support, such as filing, data entry, and office organization.
  • Assist in special projects and initiatives as directed by the executive.

Qualifications:

  • Bachelor's degree in Civil Engineering, Construction Management, or a related field is preferred.
  • Proven 5 years experience as an Executive Assistant, preferably within the civil engineering or construction industry.
  • Familiarity with civil engineering terminology and project management processes.
  • Strong organizational and timemanagement skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and project management software.
  • Ability to multitask and work effectively in a fastpaced environment.
  • Detailoriented with a proactive approach to problemsolving.

Location:
Coimbatore


Salary:
₹15, ₹25,000.00 per month


Benefits:


  • Health insurance
  • Provident Fund

Schedule:

  • Monday to Friday

Education:


  • Bachelor's (preferred)

Experience:

- total work: 5 years (preferred)


Language:


  • English (preferred)

Ability to Commute:

  • Coimbatore, Tamil Nadu (required)

Ability to Relocate:

  • Coimbatore,

Tamil Nadu:
Relocate before starting work (required)


Work Location:
In person


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