Personal Assistant - Hyderabad, Telangana, India - MS Agarwal Foundries pvt Ltd

MS Agarwal Foundries pvt Ltd
MS Agarwal Foundries pvt Ltd
Verified Company
Hyderabad, Telangana, India

1 month ago

Deepika Kaur

Posted by:

Deepika Kaur

beBee Recuiter
Description

Personal Assistant - ED

Key Responsibilities:


1. Accompanying ED from residence to office & back to other places - Domestic / International

Locations as per requirement.


2. Reporting to senior management and performing secretarial and administrative duties.


5. Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives


6. Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination


7. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.


8. Updating of vendor registration details in ERP, raising of AP forms, ensuring payments in respect of all vendor invoices related to ED and his office on time by following up with Accounts and maintaining payment details.


9. Taking care of all the administrative requirements in respect of ED and his office like arrangement of stationery, mineral water requirements, tissue boxes, house keeping cleaning, maintenance work, hotel bookings whenever required, restaurants bookings.


10. Taking care of ED's lunch/dinner and also that of other family members and guests as per requirements; catering to dining hall/conference hall requirements.


11. Keeping health chart of ED and reminding ED about exercises, medicines, doctor's appointments.

  • Organizing lunch/dinner for external functions, parties; snacks for meetings; suggesting menus for ED office & FMS as per requirements.
  • Being gatekeeper to ED's Office
  • Attending to calls and preparing call sheets and reminding ED for making / returning calls on a regular basis.
  • Receiving all inward letters/ documents through Dispatch Desk, keeping records of them and dispatching documents through courier as required
  • Maintaining records related to ED and his family members driving license, Aadhar, passport, visas, life / health insurance.

17. Informing ED through messages about birthdays/wedding anniversary of his family members/their associates / VIPs and organizing flower bouquet to be sent to them on time.


Job Types:
Full-time, Permanent


Salary:
₹500, ₹900,000.00 per year


Benefits:


  • Health insurance
  • Provident Fund

Schedule:

  • Day shift
  • Morning shift

Education:


  • Bachelor's (preferred)

Experience:

- total work: 1 year (preferred)


Language:


  • English (preferred)

Ability to Commute:

  • Secunderabad, Telangana (required)

Ability to Relocate:

  • Secunderabad, Telangana: Relocate before starting work (required)

Work Location:
In person


Speak with the employer
Expected Start Date: 28/02/2024
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