Administrative Assistant - Mumbai, Maharashtra, India - CrossBoundary

Description

Administrative Assistant, Mumbai Office

CrossBoundary Group

About the Firm
CrossBoundary is recruiting an Administrative Assistant for its Mumbai office.


Who We Are

The CrossBoundary team is a unique group made up of people who are genuinely excited by the opportunity to make a difference in some of the most challenging yet exciting markets in the world.

Team members come from diverse backgrounds but share several qualities:
curiosity, humility, integrity, a drive for excellence, and a bias for action.


Who You Are

• Proven administrative experience
• Superb written and verbal communication skills
• Strong timemanagement skills and multitasking ability
• Excellent customer service skills required
• Aptitude for learning new software and systems

Primary Responsibilities

General Administration

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Performing a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules.
• Make travel and lodging arrangements, either directly or through travel agencies.
• Managing office rent matters and and assisting in the identification of potential new office spaces.
• Carry out other administrative tasks such as filing, copying, binding, scanning,
• Ordering, stocking, and distributing office supplies.
• Organize all shipments and distribution routes to ensure timely deliveries (e.g., swag items, team care packages, etc.)
• Assist in organizing and supervise other office activities (e.g., event planning, team lunches, etc.)
• Ensure seamless office equipment operations by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment, etc.
• Address employee's queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
• Perform miscellaneous jobrelated duties as assigned

Finance and Reporting

• Ensure meeting notes taken by the team are uploaded timely to internal systems.
• Ensure all expenses are recorded and coded accurately in all accounting systems.
• Monitor accounts to ensure payments are up to date and perform bank reconciliations.
• Prepare monthly cash flow forecast, coordinate the preparation of the budget and financial forecast.
• Assist with providing information to external auditors for the annual audit
• Analyze monthly, quarterly, and yearly financial impact of any variations from actual performance to budget and forecast

Qualifications

• Bachelor's degree in a relevant field
• 2+ years of related experience working in administrative services, finance, accounting, audit, or related area is required
• Excellent written and verbal communication skills
• Excellent customer service skills required
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly
• Attention to detail and problemsolving skills
• Proven ability to work in a fastpaced environment and stay calm under pressure
• Solid working knowledge of office processes, computer software, and electronic communications tools
• Ability to work and communicate in English

Location
Mumbai, India.


Equal Opportunity Employer
CrossBoundary is an equal opportunity employer.

QrftMPSMo1