Executive - Administration - Pune, India - The Phoenix Mills Limited
Description
Department / Division
- HR & ADMINISTRATION
External Interface
- Vendors
- Service Providers
- Contract Staff/Outsourced Agencies
- Local Statutory Authorities
- Insurance Providers
Minimum Qualification
- (i.e education, training etc.)
- Any Graduate
Minimum Experience - 13 years
Special Skills/Attributes
- Liaison Skills (Local Bodies, various Govt. Depts.)
- Good understanding of statutory compliances
- Knowledge of Admin systems & processes
- Good understanding of the market for various admin procurements
- Good communication(verbal & written) & negotiation skills
Overall Purpose/Objective
**Of the job
- Oversee the functioning of general administration by providing high quality business services in a cost effective manner, drive efficient facility management, security services, asset insurance & travel management.***
Key Responsibilities
ADMINISTRATION:
- Develop and manage annual budgets for Admin Dept.
- Ensure periodic review of the expenses versus the budget & provide solutions for optimizing the expenses.
- Oversee facility management operations of the office including electricity, civil repairs, etc.
- Ensure contract documents/agreements of all agencies are available at all times and are renewed in a timely manner.
- Monitor & ensure adequate availability of resources from the agency.
- Implement, monitor the tendering process for all admin. Purchases including office stationery, Capex purchases, finalization of agencies, etc.
- Ensure all telecommunication devices are in working condition at all times
- Develop list of empanelled vendors for procurement of various items & services and regularly review & update the same.
- Ensure strict adherence to the security processes by the Security Agency.
- Conduct periodic safety & quality audit from time to time
- Ensure verification of all invoices received from the vendors before submitting for final payment.
- Liaise with all statutory bodies and ensure strict adherence to all statutory compliances.
TRAVEL:
- Oversee both Domestic & International Travel & Hotel bookings for all employees
- Ensure strict adherence of the Travel Policy & control / optimize expenses on travel wherever required.
INSURANCE:
- Provide inputs for designing and ensure adherence to corporate insurance guidelines for adequate & cost effective insurance against risks f
- Ensure comprehensive & timely insurance cover for equipments, fixed assets, property insurance, etc for respective sites
- Ensure renewal of all insurance policies in a timely manner
- Ensure timely payments of premium and capitalization.
Minimum Qualification
- (i.e education, training etc.)
- Any Graduate Primary Location: IN-MHPune
Work Locations:
Pune Wakad Alyssum Developers Pvt. Ltd. Survey No.132/23Behind Sayaji Hotel,Wakad Pune 411014
Job:
HR & Admin
Organization:
Mall Business
Schedule:
Regular
Shift:
Standard
Day Job
Job Posting:
Nov 21, 2023, 12:24:24 AM
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