Executive Assistant - Delhi, India - Clifford Chance LLP

Clifford Chance LLP

Verified Company

Delhi, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

At Clifford Chance, we believe in bringing the client - both internal and external - to the centre of everything we do.

To do this we need to understand, anticipate and fulfil the unique needs and expectations of each client.

We call this "Client Focus" and to help deliver this core part of our business strategy, we want to recruit people who not only excel in their field but who are also client focused.

We are looking for people who:

can demonstrate a keen interest and enthusiasm to understand their Stakeholder's priorities

- are self-starters but also team players ready to help others and contribute to the overall success
- listen, understand, question and deliver; and are reliable and responsive, and worked in an environment of "client first"
- in short, we are looking for people who are motivated by client satisfaction and who strive to exceed the expectations of their clients

Key responsibilities

The EA will provide administrative assistance and support to their stakeholders, including (but not restricted to):

Monitor/ manage inbox and revert on behalf of the leader, if directed so
Coordinate and facilitate meetings as required, including attending such meetings, the taking of minutes and timely producing of action points/notes
Assist with the raising and tracking of invoices, expenses and purchase orders. Supporting with updates for reporting and tracking against budgets where necessary
Management of document control on iManage (document storing software), and maintenance of other related software or tools allocated stakeholders use
Maintain confidentiality at all times and maintain respect and confidence of stakeholders
Work closely with your stakeholders through regular correspondence
Provide administrative support in the delivery of assignments and initiatives including document production, assist on creation of presentations and maintenance based on information provided and as required
Conduct research, collect and analyse data to prepare reports & documents as directed and when required; reviewing reports to ensure the information is accurate, reflects delivery and that risk and issues are escalated
Assisting to draft monthly status reports, and other reports as required in relation to stakeholder projects
Ensure all correspondence and relevant materials are produced in a timely and accurate manner
Support the coordination and facilitation of key processes
Comply with all policies, procedures, legal and regulatory requirements and ensure highest levels of integrity
Be a teamplayer in the EA Hub at Delhi office, participate in all activities and buddy new joiners where necessary

Skills and Experience

5+ years' experience, preferably in a multinational organisation with exposure to multiple cultures
Proven experience as an Executive Assistant or personal secretary to Senior Management, preferably involving minute taking and creation of presentations and Excel spreadsheets
Strong organizational, project management and problemsolving skills with impeccable multitasking abilities
Indepth understanding of entire MS Office suite (Word, Outlook, PowerPoint and Excel)
Ability to learn quickly, be curious and willing to get things done necessary to fulfil the requirements of the role and meet the business needs
Ability to organize a daily workload by priorities
Must be able to work and meet deadlines in a fastpaced, time pressured, quickly changing environment both on your own and as part of a wider team
Project/programme experience is preferred though not essential as coaching will be provided

Analytical Skills

Ability to deal with new and unfamiliar situations
Ability to make effective decisions based on information or guidance available
Ability to break down problems into component parts in order to decide next course of action
Ability to think of ways to improve quality of service based on an understanding of the needs and concerns of the stakeholders

Communicating & Influencing

Very good written and verbal communication skills
Excellent attention to detail
Approachable, helpful and flexible

Qualification

Bachelor's degree/Masters/MBA from a reputed institute

About the Firm

Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise.

The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity:
capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution.

We are a purpose-driven business with core values at the heart of everything we do, we actively demonstrate what it means to do the right thing both internally and externally.

We want to create a space where everyone feels respected, included, valued and listened to and our values are demonstrated t