Finance and Admin Assistant - Chennai, India - CARE India
Description
CissdSouth ZoneRequired Experience
Years
- Posted On
- 21 Apr 2023
Minimum Qualification
BA - BACHELOR OF ARTS
BCOM - BACHELOR OF COMMERCE
CERTIFICATION
No data available
Working Language
No data available
- Job Description
- POSITION/DESIGNATIONFinance and Admin AssistantGRADE/LEVELHPROJECT/UNIT
PIU-2, Regional Office.
PROJECT DURATIONMay 2023- March 2024REPORTS TOProgram Support ManagerLOCATIONChennai, Tamil NaduTRAVEL20% - 25% Projects areas and in and around ChennaiABOUT USCARE is a not-for-profit organization working in India for over
70 years, focusing on alleviating poverty and social injustice.
Our overall goal is the empowerment of women and girls from poor and marginalized communities, leading to improvement in their lives and livelihoods.
During FY
2020-21, CARE India directly reached out to
52.7 million people through
53 programmes across
18 states, covering more than
130+ districts.
We are part of the CARE International Confederation, working in 100 countries for a world where people live with dignity and security.
CARE India seeks a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.
Our goal is to ensure that women and girls from the most marginalized communities are empowered, live in dignity and their households have secure and resilient lives.
CARE India aims to accomplish this goal by working with 50 million people to help them have quality health, education, livelihoods and overcome the effects of disasters.
Our employees are committed to CARE's values, Code of Conduct, and safeguarding commitments towards a safe workplace for all, including the principle of 'do no harm'.
To know more about our safeguarding policies please visit our website link given below.-JOB SUMMARYThis role is to provide the support and assistance to the finance and administration functions of CARE India Regional office operations.
ROLES AND RESPONSIBILITIES- Front Office Management- To support to verify the expenses of vouchers including TER, MER, Petty cash review / settlements & other as per CARE India's policy.
- Ensure timely filling of documents and to be kept at safe place.
- Attending the Visitors, Vendors and Guests and attend to their queries, to inform to concerned staff.
- Documents collect from Field and Timely submission of bills/ vouchers to Finance.
- Open and date stamps all general correspondence.
- In case of any undelivered mail, to followedup and tracking the shipment to inform to concerned status of shipment.
- Packing of documents and nondocuments when as required to dispatches.
- Oversee the cleanliness of the workplace and ensure safety of equipment in the office.
- Ensure proper maintenance of the toilets and washrooms.
- Maintains the general filing system and files all correspondence.
- Monitors and maintains an adequate inventory of office supplies and equipment.
- Coordinates the repair and maintenance of office equipment/office premises.
- Ensure all functional safety measures in the office against fire, theft etc. are in place to ensure safety of CARE premises, CARE property and staff.
- Provide support to the emergency response.
- Ensuing the required documentation regards to all consultancy process.
- Responsible for dispatch the postal/courier and tracking the posted consignment.
- Other responsibilities as assigned by the supervisor.
SKILLS & COMPETENCIES- Good communication skill written and verbal in English and Tamil languages.
- Proficiency in computers (knowledge of MS Office, Excel and power point, ERP system etc)
- Able to read, write and speak in English & Tamil language.
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