Executive Assistant to CEO - Navi Mumbai, India - Pioneer Management Consultant

Pioneer Management Consultant
Pioneer Management Consultant
Verified Company
Navi Mumbai, India

2 weeks ago

Deepika Kaur

Posted by:

Deepika Kaur

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Description

Employment Type:
Permanent


Key Skills:
Executive Assistant,Calender Management,Travel Management,Meetings,Presentation Skills,Communication


Location:
Navi Mumbai


Functions:
Operations


Detail Job Profile:


About Company:
Waste Water Treatment company

Position:
Executive Assistant to CEO


Location:
Navi Mumbai


Criteria:
B.B.A with 1+ year of exp in Executive Assistant or in a similar role


Job Purpose:


  • The Executive Assistant to the CEO plays a key role in ensuring the efficient operation of the CEO's office.
  • This position requires a high level of professionalism, discretion, and organizational skills.
  • The EA to CEO will manage the CEO's schedule, handle communications, and provide administrative support to optimize the CEO's productivity and effectiveness.

Responsibilities:


Calendar Management:


  • Efficiently manage the CEO's schedule, including meetings, appointments, and travel arrangements.
  • Prioritize and coordinate commitments to ensure the CEO's time is used effectively.

Communication Management:


  • Act as a liaison between the CEO and internal/external stakeholders.

Travel Coordination:


  • Plan and arrange all travel logistics for the CEO, including flights, accommodations, and ground transportation.
  • Prepare itineraries and ensure the CEO's travel needs are met.

Documentation and Record Keeping:


  • Maintain and organize important documents, files, and records related to the CEO's work.
  • Draft, edit, and proofread correspondence, reports, and presentations as needed.

Meeting Support:


  • Schedule, prepare materials for, and coordinate meetings, conferences, and other events.
  • Attend meetings when required and provide followup support, such as minutes and action items.

Confidentiality:


  • Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality.

Task Delegation:


  • Assist in delegating tasks and projects to appropriate staff members, ensuring followup and completion.

Project Support:


  • Support the CEO in special projects, which may include research, data analysis, and presentations.

Team Coordination:


  • Collaborate with the CEO's executive team and other department heads to ensure smooth operations and communication within the organization.

Office Management:


  • Oversee the CEO's office, including supply management, office organization, and related administrative tasks.
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