Administrative Assistant - Chennai, India - U.S. Embassy & Consulates in India

U.S. Embassy & Consulates in India

Verified Company

Chennai, India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:

For USEFMs grade is FP-07. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type
Permanent

Appointment Type Details:

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

Full Time (40 hours per week)

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Duties

Serves as the administrative and management expert for the Management Section.

In a role that requires a high level of sensitivity and discretion, the incumbent is the Management Section's primary liaison with all sections at Post, as well as with senior host government officials, state government officials, Non-Governmental Organization's (NGO), other diplomatic missions, and senior managers within the corporate community, such as Bank of America, Axis Bank, RBL Bank, area hotels, and other business partners.

The position reports directly to the Management Officer and interfaces with all management heads in the section.

The incumbent is in charge of controlling access to the Management Officer through scheduling, consultation, and correspondence, and provides research support and administrative input directly to the Management Officer.

Working at a managerial level, the Management Secretary regularly advises all members of the management section on administrative protocols, and initiates procedures for accomplishing a diversity of tasks that often present competing priorities.

Under mínimal supervision, s/he also manages procedures such as tracking leave scheduling for all of the Management section, arranging travel, creating schedules for management visitors, submitting and tracking procurement requests, coordinating management events planning, and serving as the administrative coordinator for high-level visitors, such as the Minister Counselor for Management Affairs.

S/he serves as the point of contact for all management notices, expendable supplies, E2 travel orders, and vouchers for the Management Officer and General Services Officers.

The incumbent is the Head Timekeeper for the entire Consulate General of Chennai as well as the Post Payroll Liaison with Bangkok.

Qualifications and Evaluations

Requirements:

EXPERIENCE:

Minimum four years of secretarial/administrative experience with a top-level executive in a large business or government office is required.

Education Requirements:

Mandatory:

Bachelor' degree in Arts (Humanities) or Business (Commerce) or Science / Technology or Computer Application or Business Administration is required.

Evaluations:

LANGUAGE:

Mandatory:
Fluency in English - Speaking, Reading, and Writing and

Good Working Knowledge in Tamil or Telugu or Malayalam or Hindi or Kannada - Speaking, Reading, and Writing.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Consulate General, Chennai may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*AEFM / USEFM
FS on LWOP and CS with reemployment rights**-IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), Letter from Veterans' Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release dat