Front Office Executive - India - Futurism

Futurism

Verified Company

India

2 weeks ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

ID: 380 | 1-5 yrs | India, | Pune | careersRole: "Front Office Executive"

Experience required : 1 to 5 years

Education Qualification:

Graduate :
Any Graduate.

PG - Any PG course or PG not required.

Industry:
IT-Software / Software Services

Job Description and Responsibilities:

Greet and welcome visitors in a friendly and professional manner
Answer, screen and forward incoming phone calls, taking messages as necessary
Manage and distribute incoming and outgoing mail, including courier services
Manage the reception area, ensuring it is clean and tidy at all times
Schedule and manage conference rooms and appointments as required
Provide general administrative support to the company as required, including data entry, filing, and photocopying
Receive and process orders for office supplies and equipment
Assist with event planning and coordination as needed
Handle customer inquiries, complaints and issues in a timely and professional manner.
Taking care of Travel arrangement such as hotel bookings/cab arrangements.
Facility Management includes AC, Electricity, Water, Pest control, Fire System.
Maintaining attendance records of employees (Late mark, half day, leave etc.). Taking care of Cab Facility.
Handing Petty Cash, Making payment vouchers. Processing & forwarding all vendor Invoices for Payment to Finance Dept.
Assist with all other office administrative duties like : Printing of ID Card, Visiting Card, Bank account opening and accordingly handling queries.
Perform other related duties as assigned

Requirements:

Graduate in any stream. Knowledge of administrative and clerical procedures
Minimum of 1+ year of relevant work experience in a receptionist or customer service role
Excellent English verbal and written communication skills
Strong customer service skills, with a friendly and professional demeanor
Proficient in MS office.
Ability to multitask and work well in a fastpaced environment
Strong attention to detail and organizational skills
Ability to maintain confidentiality and handle sensitive information
Prior Experience working in an IT organization required.