Personal Secretary - Chennai, India - gembrio media& entertainment pvt ltd
gembrio media& entertainment pvt ltd
Chennai, India
Verified Company
1 week ago
Description
Diary management - outlook experience essential- Booking meetings/appointments
- Business travel booking flights, hotels, car hire, valet parking etc
- Organising visas
- Arranging visa invitation letters to overseas visitors
- Maintaining MD's travel log
- Maintaining MD's planner
- Reconciling monthly expenses
- Check report produced by receptionist for staff sickness/holiday is correctdaily update of sickness absence report
- Fielding calls for MD & taking messages
- HR Administration contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
- Pension & death in service administration liaison with pension administrators
- Organising food/refreshments for business lunches
- Provide cover when necessary for Reception duties
- Inputting and updating contact details into Outlook
- Managing office and window cleaners and cleaning contracts
- Managing landscapers/gardeners contract
- Carrying out research for particular projects as requested by MD
- Organising corporate & staff events
- Assisting with the organisation of exhibitions and possibly attending if required
- Managing First Aid and Fire Marshall training
- Maintaining staff car park records
- Taking minutes at various management meetings & typing up minutes
- Organising interviews/ liaising with recruitment agencies
- Organising squash box matches
- Purchasing various items for MD as and when required
- Paying personal bills for MD
- Organising medical/dental appointments
- Organising MD's personal/family cars insurance, MOT, servicing, repairs etc.
- Organising MD's personal hobby of motor racing insurance, track/test days, flights & hotels where required. Arranging flights/hotels for race team
- Assisting MD with personal holiday/events
- Ad hoc paperwork & duties
Salary:
₹30, ₹40,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Schedule:
- Day shift
Supplemental pay types:
- Performance bonus
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