Office Assistant - Kolkata, West Bengal, India - APTI PLUS ACADEMY FOR CIVIL SERVICES PVT

APTI PLUS ACADEMY FOR CIVIL SERVICES PVT

Verified Company

Kolkata, West Bengal, India

1 week ago

Posted by:

Deepika Kaur

beBee Recuiter

Description

We are seeking a reliable and diligent Office Boy to join our team. The Office Boy will be responsible for handling various tasks to ensure the smooth functioning of our office environment.

This role involves a combination of administrative and support duties, including but not limited to cleaning, organizing, and assisting in day-to-day operations.

Responsibilities:

Cleaning and Maintenance:1. Ensure the office premises are clean and tidy at all times

Regularly dust and clean workstations, furniture, and common areas.
Monitor and replenish office supplies, such as stationeries and toiletries.

Mail and Courier Handling :1. Collect and distribute incoming packages, and courier deliveries promptly.

Assist in preparing outgoing mail and packages, ensuring accurate addressing and proper documentation.

Refreshments and Meeting Arrangements :1. Serve tea/coffee/lunch to employees and senior management.

Arrange and set up refreshments for meetings and ensure meeting rooms are clean and organized.

Assistance to Staff:1. Provide assistance to staff as needed, including carrying documents, packages, or other items.

Assist in minor office tasks, such as photocopying, scanning, and filing.
Setting up biometric for staffs and students.
Giving support in smooth class conduction, operating Smart TV and giving other technical support.
Maintaining various files and records pertaining to stgudents.
Invigilating conduction of class tests.

Security and Safety:1. Monitor and report any security concerns or suspicious activities.

Ensure adherence to safety protocols within the office premises.

Outdoor Errands :1. Run errands outside the office, such as banking, post office visits, and other tasks as assigned.

Ensure timely completion of assigned outdoor tasks
Doing leaflet distributon near school /colleges
Assisting in all outdoor promotional activities

Communication and Reporting:1. Maintain effective communication with office staff to understand their support needs.

Provide regular updates to the supervisor on completed tasks and any issues encountered
Maintaing office discipline and decorum.

Visitor Management:1. Greet and assist visitors in a professional manner.

Coordinate visitor access and inform relevant staff members.

Security:1.Monitor and ensure the security of the office premises.

Follow security procedures and report any suspicious activities.

Requirements:

High school diploma or equivalent.
Proven experience in a similar role is a plus.
Ability to handle basic administrative tasks.
Good communication and interpersonal skills.
Strong organizational and time management abilities.
Physical stamina and the ability to perform manual tasks.
A positive and proactive attitude towards work.

Working Conditions:
This position may require occasional lifting of heavy objects and exposure to cleaning agents. The Office Boy will be expected to stand, walk, or perform other physical activities as needed.

Salary:
₹10,000.00 per month

Benefits: